How to optimize and improve efficiency in the case of multi-tasking?

I was taught from a young age to be single-minded in doing things, do one thing at a time, and do it well. But in today's highly developed Internet, we have countless things to deal with every day, such as work, life, study, emotion and so on. There are too many tasks and not so much time to complete, what should I do?

Then just start at the same time. Multi-tasking is carried out together, which seems to be efficient. I am busy all day, and after I am busy, I have a tight schedule. At night, I can't remember what I did that day? I remember when I was learning English, I read words when I was eating, and my digestion became worse when I ate cold meals; I was listening while walking, but I missed the bus; I tried desperately to remember a few words before going to bed, and I basically forgot all of them the next day, and I was busy with my family. Human meals and pick-up and drop-off of children. This method really doesn't work for me. Later, instead of using my free time, I gave myself 15-20 minutes alone, doing nothing but learning English. 15 minutes is better than an hour when people are highly focused. Slowly the English test scores rose, and finally passed the test.

In fact, there are many friends around me who are like me before. They are very busy and messy. They do what they think of. Thinking about it carefully, is it not worth it? Studies have shown that multitasking mode can reduce work efficiency by more than 40%, and it will cause irreversible damage to the brain in the long run; it will also consume additional energy, and when multitasking at the same time, we must constantly switch between tasks. , and each switching requires energy consumption. We can think of the brain as an operating system. When the system has just set the parameters to adapt to the A task, if the B task is started immediately, then the system has to reset the parameters to adapt to the B task. Much of the performance of the system is lost in the switching process.

It is easy to interrupt a person's state of concentration. When the brain is in a state of concentration, task interruptions are even more draining, and even a small interruption like answering a phone takes at least 15 minutes to get back to the previous state. And the more complex the task, the more recovery time is required after a task interruption.

If it is easy to make mistakes in the state of multi-tasking for a long time, it is difficult for us to concentrate when multi-tasking, so the probability of making mistakes is greatly increased, which will lead to a decrease in the quality of work and increase the probability of rework.

Why do we still like multitasking, even with all its drawbacks? And it seems to be quite addicting? Because multitasking at the same time can give us an illusory sense of satisfaction, this is a disease, and it needs to be cured! To combat this illusory satisfaction, the ultimate solution is to improve self-control.

Self-control is not tap water, just unscrew it. At this time, we reflect on ourselves, and with the help of some successful studies and even tools, we must find a solution and free ourselves from the clutter.

First of all, we must learn to face reality. No matter what social role everyone is in, everyone has to do a lot of things in a day. Prioritize these things. Focus on solving the most dreaded tasks.

Taking learning as an example, many children and even many adults are most afraid of the most difficult projects in their learning planning. Many children always want to delay to complete, always want to put it later, this kind of fear. Mentality can lead to a step-by-step decline in learning efficiency. In the study plan, the priority study task should be the most difficult task to solve. At work, the most important things to get done on time are the hardest tasks. You can't hide, try the following methods.

When faced with complex tasks, we can split them into small basic task units by dismantling. for example:

For example, when it comes to writing, I disassemble it like this: determine the theme, conceive the framework, fill in the details, polish the text, start the title, match the picture, typesetting, synchronize, check, and publish.

Writing is broken down into small task units.

It needs to be further dismantled, that is, to refine the classification, filter these task units, and classify them according to the difficulty of the task.

The more difficult category: Taking writing as an example, it is the most difficult to conceive the framework and fill in the details.

The less difficult category: other task units separated from the writing task, such as typesetting and matching pictures, etc., in addition to tasks such as organizing materials and sending and receiving emails, which are all less difficult tasks.

Then the rest is easy to deal with. With the superior force, you can defeat each of them.

Jewish scholar Benjamin: There are three steps to writing a good essay: one is musical, when it is conceived; one is architectural, when it is erected; the last is textile, when it is woven to make. It is said that there is nothing new under the sun, and dismantling this kind of thinking existed a hundred years ago.

Dealing with terrifying tasks requires a high degree of mental concentration, but we are in a state where we can be interrupted at any time. It is actually very inefficient to do complex tasks in this state, because you are often beaten as soon as you enter the state. broken. Try the flow method to block out distractions. Flow refers to a state of mind in which one is fully aware of and devoted to something, such as the state of an artist when he is creating. When in the state of flow, it can even reach the level of forgetting things and myself, which is the highest state that a person's work efficiency can achieve.

First, cut off all external sources of interference

Turn off all mobile APP push, if possible, it is best to set it to mute. It is undoubtedly impossible to enter the flow of friends while working and thinking about the circle of friends. If you can't resist these little temptations, then you can try this trick.

Second, the Pomodoro Technique

Set a Pomodoro to ensure efficiency. The length of the Pomodoro is set according to the attributes of the task. For example, for writing, I personally set it to 60 minutes. If the time is too short, it will be interrupted as soon as it enters the state, but the effect will not be good. , the specific set duration of the Pomodoro varies from person to person.

Third, the clever use of white noise

Many creative people like to listen to some background music to help them get into the flow. When I write something, it is difficult to enter the writing state in complete silence. I will play some rhythmic English music. Everyone has their own music, blues, piano songs, rhythm, slow songs, fast songs, English songs, you need to do debugging by yourself.

Fourth, fourth, make work records and optimize your task system

The vast majority of people never think they should keep work records, they think it's too cumbersome, and in the end, that's where the inefficiency comes from: because there's no record, it doesn't take long before important items start to be missed.

Continue to summarize your own behavior patterns, constantly observe your own efficiency, constantly review the rationality of task segmentation, and constantly improve the efficiency of your own recording system... and then constantly optimize your own "task manager".

The most difficult tasks are done, and there are some less important tasks, but they also need to be completed in time. Might as well do optimization.

In our daily affairs, simple tasks will be interspersed, such as sending and receiving emails (if you do not need to reply in time, you can wait for a long time, and process them in batches before getting off work.). Sorting out information, answering calls, picking up takeaways or express delivery, etc., simple tasks like these do not need to be further disassembled, and can be used to relieve nervous nerves and regulate emotions. for better focus on the next task.

For example, when I write an article, I need to match some pictures. Usually, when I finish writing the draft, I mark the place where I need to find the picture, and then wait for the article to be written, and then use the time period when my brain is not very clear to search in batches. picture.

Some people have said: Optimizing everything to the extreme is an attitude towards life! It must not be said that this optimization is a kind of positive energy.

The key to optimizing and improving efficiency in multi-task situations is not the method, but the human mind. When people do what they want to do, they will take the initiative to do it; on the one hand, they may resist what they are asked to do, on the other hand, they cannot try their best. If this is something someone else asks to do, people usually think more about "how to achieve the requirement (preferably no more and no less)" rather than "how to do it best". Even what you want to do is divided into feasible and infeasible. Follow your own feelings and likes, which is also the work and study state of many people.

Life is an unsolved problem, the key is what attitude you use to answer it.