"Virtual Notarization: The Future of Document Signing"

In today's fast-paced world, where everything is going digital, it is not surprising that even notarization has taken the virtual route. Virtual notary services allow individuals and businesses to get their documents notarized online, without the need to physically visit a notary public. This is particularly beneficial in situations where time and distance are a barrier, or where in-person visits are not feasible due to the ongoing pandemic.

What is a Virtual Notary?

A virtual notary is a type of online notarization where a notary public uses technology to remotely verify the identity of the signatory, witness the signing of a document, and then affix an electronic notarial seal to the document. The notary public can be located in a different state or even country, but the signatory must be physically present during the notarization process.

How do Virtual Notary Services Work?

Virtual notary services typically involve the following steps:

1. The signatory initiates the process by uploading the document to be notarized to the virtual notary platform.
2. The Signer’s identity is verified through a two-step, secure id-proofing vendor before reaching the notary for a final identity verification through a video conference call.
3. The signatory signs the document in the presence of the notary public, who witnesses the signing process.
4. The notary public affixes an electronic notarial seal to the document, indicating that it has been notarized.

Benefits of Virtual Notary

• Convenience: Virtual notary services allow individuals and businesses to get their documents notarized from the comfort of their own homes or offices. This eliminates the need to physically visit a notary public and saves time and effort.
• Accessibility: Virtual notary services provide a more accessible option for people with disabilities, the elderly, and those living in remote areas.
• Cost-effective: Virtual notary services are typically more affordable than traditional notarization services, as they eliminate the need for travel and other expenses associated with in-person visits.
• Secure and Reliable: Virtual notary services use cutting-edge technology to verify the identity of the signatory, ensuring that the notarization process is secure and reliable.
• Time-saving: Virtual notary services allow individuals and businesses to get their documents notarized in real-time, without the need to schedule an appointment or wait for the notary public service provider to be available.

Is Virtual Notary Services Legal?

Virtual notarized documents are legally accepted in all 50 states, however not every state allows their commissioned notaries to perform virtual notarizations. While a signatory can notarize their document with any legally commissioned virtual notary from any of the legal states, one must remain cognizant of the state the notary is located. Florida and Texas notaries are two examples of states that allow their notaries to notarize for any signer, located anywhere in the world as long as the signer can pass the id-proofing process. There are only a handful of states that have yet to enact permanent laws allowing virtual notary services, but this is expected to change in the very near future.

The legality of virtual notary services varies by state. Some states have passed legislation specifically allowing for the use of virtual notary services, while others have not yet taken action. In states that do not have specific legislation, the legality of virtual notary services may still be recognized under general laws related to electronic signatures and notarization.

For example, in Virginia, virtual notarization is explicitly authorized by state law. In contrast, in Texas, virtual notary services are currently not recognized under state law, but the Texas Secretary of State is working to develop regulations that would allow for their use.

It's important to note that even in states where virtual notary services are recognized by law, there may still be restrictions on their use. For example, some states may limit the types of documents that can be notarized electronically, while others may require additional security measures, such as the use of a webcam or other real-time video technology.

In conclusion, whether virtual notary services are legal depends on the state in question. While some states have enacted laws specifically recognizing the use of virtual notary services, others have not yet taken action. Before using a virtual notary service, it is important to research the laws in your state and understand any restrictions that may apply.

In conclusion, virtual notary services are a convenient, accessible, cost-effective, secure, and time-saving option for individuals and businesses looking to get their documents notarized. As technology continues to evolve, virtual notarization will likely become more widely accepted and embraced in the future. If you require notarization services, consider a virtual notary as an option that may better meet your needs.