interview follow up email

You’ve just finished a job interview for your dream position and now here you are, listening to crickets. And guess what? So is the interviewer.

They’d love to give you a shot, but you just didn’t seem too interested. And so they move on to the next candidate. Because you never followed up. Thankfully, this is just a hypothetical scenario. Because you will follow up after the interview, and it will make the employer want to hire you.

This guide will show you:

How to write a follow-up email after an interview better than 9 out of 10 others.

What to write in your interview follow-up email depending on the scenario (first interview, second interview, phone interview, or after no response).

Sample follow-up emails you can copy, adjust, and use today to make hiring you a no-brainer.

More importantly, though, it’s what hiring managers want:

This report shows that 91% of employers like to receive follow-up thank you notes. And yet, according to another study—57% of candidates don’t send them.

Easy math, isn’t it? Following up on your interview with a thank you email gets you ahead of more than half of the competition.

When to follow up after an interview?

The sooner the better—the same day as the interview or the next, but definitely no later than

24 hours after the interview.

What’s the best interview follow-up email subject line?

One that’s short and makes it clear what the message is about. Have a look at these examples.

Sample Subject Lines for a Follow-Up Email after an Interview

Thank you, [Interviewer’s Name]!

Thanks for your time today!

Thank you for the opportunity!

Appreciate your time and advice.

I enjoyed learning more about [Company Name]. Thank you!

And how to write the message itself? Have a look at this template for a follow-up email right after the interview.

How to follow up after an interview?

Open with a formal salutation and address the hiring manager by name.

If you interviewed with several people, send a separate follow-up note to every one of them.

Express your appreciation and reinforce your interest in the position.

In the follow-up, refer to specific company plans that you discussed during the interview.

Suggest how your experience and skills can help with their challenges.

Say that you’re willing to provide the hiring manager with any additional information if necessary, and confirm when a final decision is to be made.

And here’s an interview follow-up email sample you can adjust and use for your thank you message:

Sample Follow-Up Email After an Interview

Subject line: Pleasure to learn more about [Company Name]

Dear

Thank you so much for taking the time to talk to me about the position of [the position you’re applying for] with [Company Name] this morning. It was a pleasure to learn more about your

The details you provided me with about the position convinced me that this is a job I would enjoy and one where I could make a valuable contribution with my skills and experience [refer to your specific area of expertise and how it can benefit your employer].

I was also thinking about what you said regarding [specific issue discussed during the interview]. In my last role as [your current or most recent position] I found that [data-backed explanation of how you would tackle the issue in question].

Finally, attached you will find the details of some of my projects we talked about. Please feel free to contact me if you find you need any more information. I look forward to our call next week as discussed.

Thank you once again

Best regards,