How to Archive All Emails Older than One Year in Gmail?

Many Gmail users seek to archive emails older than one year for security and organizational purposes. In this guide, we will share two effective methods to archive these emails without losing any information.

Gmail, one of the most popular email applications, offers 15 GB of storage for emails, contacts, calendars, photos, and other mailbox data. However, this storage can quickly become insufficient. When your Gmail storage exceeds its limit, you won't be able to send or receive new emails.

Reasons to Archive All Gmail Emails Older than One Year

• Archiving older emails helps declutter your inbox, making it easier to focus on current and relevant emails without being overwhelmed by a large volume of messages.
• By archiving older emails, you can maintain a cleaner and more organized inbox. This facilitates quicker access to important emails and reduces the time spent searching for specific messages.
• A streamlined inbox contributes to improved productivity by minimizing distractions and allowing you to prioritize and respond to current emails more effectively.
• Many organizations have legal or regulatory obligations to retain certain emails for a specified period of time. Archiving ensures compliance with these requirements without cluttering the active inbox.
• Archiving serves as a form of backup for older emails, providing an additional layer of protection against accidental deletion, data loss, or corruption.

How do I Archive all Emails Older than One Year in Gmail?

If you want to archive Gmail emails older than one year, then you can follow the manual approach, as we have discussed here:

• First, open Gmail and login to your account.
• Now, click on the search bar at the top.
• Enter a date range to find emails older than one year.
• Now, click on the archive option, which appears on the right side of the email.

Limitations of the Manual Approach

• When you archive emails from the inbox folder, you can access them from the all mail folder.
• Depending heavily on search to retrieve archived emails may increase complexity, especially if you have a large number of volumes of archived messages.
• Archiving emails does not delete them. However, users unfamiliar with the archive feature might accidentally delete emails thinking they are archiving them.

How to Archive All Gmail Emails Older than One Year Via Professional Approach?

While archived emails are available in the All Mail folder and do not reduce your Gmail storage, they are not saved locally. So, we recommend you opt for the RecoveryTools Gmail Backup Tool, as it allows you to archive email locally. This software is the best opportunity to archive emails onto a hard drive, as it supports PST, MBOX, EML, PDF, and many more export features.

Steps to Archive All Emails Older than One Year in Gmail

1. Download the wizard, then open it on your computer.
2. Enter your Gmail email address and press Continue with Google.
3. Preview mailbox data and choose what you want to archive.
4. Now, select file extensions in the list of saving features.
5. Finally, browse the destination and press backup to get output quickly.

Benefits of the Expert-Suggested Approach

• The tool allows you to archive emails from the inbox, sent folder, drafts, trash, and other mailbox data.
• This software also allows you to archive emails, attachments, and all other mailbox data.
• You can simply use this process without having advanced technical information.
• With this application, you can take advantage of the upgraded filter option to convert necessary data and also help to avoid unnecessary files.
• It also preserved original formatting during the archive features.

How to Archive All Gmail Emails Older than One Year Via an Expert Guide?

• Download and install software on your computer, then open it.
• Now, fill out a Google email address and sign in with Google through two-step verification to authorize an account.
• Choose Google mailbox data as you want to export.
• Select file format in the list of saving features.
• Now, choose a filter, provide a path for the archive file and press the archive button to get output in a few moments.

Frequently Asked Questions

How do I Find Emails Older than 1 Year in Gmail?

You can use the Gmail inbuilt search filter that appears at the top and allows you to filter emails as per date to filter specific emails.

Can I Archive all Gmail Emails at Once?

Yes, you can opt for a professional suggested solution, as we have shared in the last section, to archive all Gmail emails locally to a hard drive, flash drive, or any other storage device.

How Many Years Does Gmail Keep Emails?

Gmail doesn’t email automatically from your inbox or primary storage. But by default, spam emails and trash data are retained for 30 days.

Let’s Wind Up

In this guide, we have shared effective methods to archive all emails older than one year in Gmail. Both the manual and professional approaches have their benefits. Choose the one that best suits your needs. Thank you for reading this tutorial.