Security Assurance with Electronic Signature Online Apps

Why is an electronic signature contract more secure than a wet signature?

A frequently asked question is: "Can my electronic signature contract be forged, misused, or copied?" This is a good thing to follow because it contains various brackets to secure the identity of the signer. The PKI made it very difficult for foreigners to dispatch your documents without your authority identification.

Electronic record

Unlike physical signatures, electronic signatures come with an electronic record that acts as an audit trail and evidence of the transaction. The audit trail contains the history of all actions that were performed on the document, such as B. Details of when it was opened, how long it was viewed, and when it was signed. Depending on the service provider and if the signer agrees to access their location, the record also shows the location where the document was signed.

If a signer denies their signature or if there are any questions about the transaction, the audit data is available to all participants in the transaction, who can then resolve the objections.

Certificates of completion

A completion certificate contains the signature image of each signer, the timestamp of the key events, and the IP address of each signer, as well as other identifying information. More detailed completion certificates also contain consumer information stating that the signatory has consented to the use of the free electronic signature in word. The consumer information is sometimes provided as a separate document, but it should always be included.

Proper PKI

As soon as the signing process is complete, all documents are digitally sealed using the Public Key Infrastructure (PKI), an industry-standard technology. This seal indicates that the electronic signature is valid and that the document has not been tampered with or altered since the date it was signed.

How electronic signature Online work

Step 1

1. Upload the document to be signed (e.g. Word or Google doc, PDF file)
2. Highlight the sections that require initials, Sign documents online, phone numbers, and so on
3. Select your method of signer identification
4. Send the file to the desired recipient's email via the service

Step 2

1. You will receive an email
2. Verify your identity before signing (if the sender selects this option)
3. Read the disclosure documents and consent to the electronic process

Review the document and fill in all required fields, including attaching any required documents

Apply the signature style you want (the first time you use a service)

Sign the document

Documents are automatically returned or forwarded to the next signer

Once all recipients have signed a document, they are notified and the document is electronically stored where it can be viewed and downloaded. All of this is done with forgery-proof, integrated data protection and security functions that e-signature platforms must offer.

Methods of verifying the signer ID

E-signature technology provides several options for verifying the identity of a signer before they can access and sign the document, including:

1. Email Address: Signers enter their own email address, which will be compared to the email address used in the invitation
2. Access code: The sender provides a one-time passcode that the signer must enter
3. SMS: Signers are required to enter a one-time passcode sent via SMS
4. Knowledge-based: Signers are asked questions about information, such as B. to previous addresses or vehicle ownership
5. ID verification: Signers are verified using their official photo ID or a European eID system
6. For situations where additional levels of signature validity are required, as is sometimes the case in regulated industries and often in Europe, some providers offer two stricter types of e-signature that meet the EU's eIDAS requirements:

Enhanced E-Signature:

Requires higher levels of security, identity verification, and authentication to connect to the signer; and includes a certificate-based digital ID (X.509 PKI) issued by a trustworthy service provider

Qualified e-signature:

An even more secure version of an advanced e-signature that uses a "secure signature creation unit" and is legally identical in the EU to a wet signature

Conclusion

The level of electronic signature Online security varies from provider to provider, so it is important to choose an e-signature provider that has robust security and protection woven into every area of ​​their business. Security-conscious organizations implement these three types of security measures.