Online ATS: A Brief Introduction

Any recruiter who is working at this day and time is aware of various HR online tools and software. Among them, all one of the most important inventions of all time in the talent acquisition industry is definitely online applicant tracking systems or online ATS.

Online ATS or Online Applicant Tracking Software basically helps in filtering and giving a structure to the recruitment process, this way it is easier for the recruiting manager to filter out the more suitable candidate from the ones who don’t. That means, invariably an ATS is triggered to screen an application based on how it is written and not on what the information is conveying. ATS is becoming one of the primary ways of how companies these days are recruiting their new employees as well as keeping the required onboarding information of all their current and former employees.

Using an Online ATS tracking system means that you do not have to rely on ten other software to help you in your process. It means you do not have to sit and work on spreadsheets, emails, elaborate and complicated filing systems, etc. ATS does it all for you in a single place. The main benefit of having an ATS tracking system in your business is that it provides a very seamless experience and all the collaboration features are customization so that you are always aware of the stage that the recruitment loop is in.

ATS or an Applicant Tracking System recruitment is one of the most unparalleled inventions that has happened in the recruitment industry recently. ATS in simpler words is a software that screens and parses dozens and even hundreds of resumes and applications. And it will definitely take your recruiting manager or hiring team hours and hours to manually screen through the resumes. An ATS uses various algorithms to generate the results in an automated way and helps in narrowing down the best fit for the job opening.

Why Should You Invest In An ATS?

Top employers or big organizations generally hire for several jobs, departments, and verticals at the same time. With the new age and internet being everyone’s new best friend, as expected it has become one of the major mediums of recruitment.

Similarly, as applying for a job online is much easier than physically attending an interview, many unqualified candidates apply for the job openings as they figure it is “worth a try”.

You will end up receiving more junk profiles than relevant ones as the job application is just one click away.

ATS will help the recruiter in sorting or screening through these end numbers of resumes and ultimately saving many hours which can now be implemented by focusing on the recruitment process.

Also, ATS helps the recruiter by highlighting top candidates and narrowing the applicant pool.

So, what exactly can an ATS do for you?

A well- designed ATS has various advantages. It can help you in achieving your recruitment goals and at the same time help in overcoming the challenges faced in the process. Let’s go over the most common features of ATS to understand its advantages and disadvantages better. So, an ATS will generally come with the below features:

Help building and maintaining a candidate database and talent pipeline.

A very powerful sourcing tool.

One-click job postings on your career page and various job boards, simultaneously.

A central data repository of all the applicant resumes and applications.

Easy and user-friendly interface with easy access to the central database.

Automated resume screening and parsing.

Easy one-click interview scheduling and reminders to candidates.

Ready to use the HR template to eliminate the daily repetitive mundane mails.

Easy communication and collaboration among the concerned hiring teams.

Recruitment analytics and reporting.

Apart from the above features, when you are using an ATS your Job Board will have many useful information such as, a detailed job description along with the job posting, a button to apply directly to the job, and likewise, it can be customized to anything you want as per your hiring plan.

Benefits of Online ATS:

1. Expedite your recruitment process:

The advantage of ATS is that it automates the entire recruitment process hence, all the repetitive tasks which you cannot forego yet takes up a lot of your time. ATS will help you in automating all these activities in return you can focus more of your time on strategically planning your recruitment policy

2. Improved quality of hire

Once you do one job posting in any of the popular job boards in the market, it has become a trend that you will get innumerable applications out of which more than 70% of it will be irrelevant. The advantage of ATS here is that it will show you the best possible applications as per your requirement hence cutting down on a lot of wastage of resources. This will let you focus more time on the relevant candidates and improve your quality of offered and hired candidates.

3. Entire Hiring Workflow in One Place

With the help of ATS tracking, you can now manage all the candidate details, application in one place and manage the entire recruitment process via your custom workflow. Those days are gone when you have to juggle multiple excel spreadsheets, email folders, documents, approvals, etc, separately. Now, using an ATS tracking you can customize the entire process as per your requirements and match your current workflow.