6 TIPS FOR OPTIMAL WORKSHOP PREPARATION

Within the framework of workshops, work is carried out on a specific topic within a limited period of time. In order for such an event to bring the desired success, comprehensive planning has great importance: The following 6 tips will serve as a common thread for the perfect workshop preparation.

1. DEFINE A CLEAR GOAL

Before the specific process and content details are discussed, an overarching goal must be defined: What exactly is the intended product of the workshop? Is it just a matter of putting together different thoughts and ideas or should a concrete proposal be developed, for example? These questions must be clarified and form the basis of the entire workshop preparation. Ideally, the objective is formulated in writing and taken into account in all planning steps.

2. PLAN THE COMPOSITION OF THE PARTICIPANTS

The participants of the workshop fill the formal objective with content: In principle, a heterogeneous group of participants is recommended in order to receive opinions and views from different perspectives. For this purpose, the participants should be composed of different age groups and genders. The number of participants also plays an important role in the preparation: for more than 15 participants, for example, the use of a second moderator is advisable.

3. DETERMINE A MEANINGFUL STRUCTURE

A predefined procedure is indispensable for the success of a workshop: it is helpful to divide it into different blocks with a duration of around 90 minutes, which are separated by short breaks. At the beginning, the topic is presented and in the course of a short introduction, the participants get to know each other better. Depending on the overall duration of the workshop, the structure can be further refined: For example, in the case of events lasting several days, thematic priorities can be set for each day.

4. PLAN THE LOCATION AND THE CATERING

When choosing a suitable location, there are various aspects to consider. This not only includes the number of participants, but also the process: If, for example, numerous small groups are to be formed, several conference rooms are an advantage. On the other hand, if the workshop is carried out in the entire group, a large hall or conference room is the better solution. In addition, the catering must be taken care of: Since catering is offered on site at the WTZ conference center, you save yourself the effort of having to hire an external provider ahead of time.

5. ORGANIZE NEEDED EQUIPMENT AND PREPARE USEFUL HANDOUTS

For the workshop to run smoothly, all the necessary tools must be provided: for example, a projector and high-performance loudspeakers are required for a multimedia presentation. Would you like to communicate the specific process or other important information in writing? The preparation of handouts is optimal for this project.

6. USE INTERACTIVE METHODS

The interactive design is the key to successful workshops: The interactive methods include classic mind mapping to work out thematic connections together. In addition to the planned interactivity, preparation for possible questions is also important: Ideally, the organizers of the workshop will deal with the expected questions at an early stage in order to be able to provide the participants with competent support.

Final conclusion :

Overall, the preparation of a workshop consists of many small steps. The success factors include both organizational and content-related aspects. If all of these 1: DEFINE A CLEAR GOAL

2. PLAN THE COMPOSITION OF THE PARTICIPANTS

3 DETERMINE A MEANINGFUL STRUCTURE

4: PLAN THE LOCATION AND THE CATERING

5: ORGANIZE NEEDED EQUIPMENT AND PREPARE USEFUL HANDOUTS

6: USE INTERACTIVE METHODS And information are followed, nothing stands in the way of successfully conducting professional workshops.