Everything You Should Know About Wedding Organization

How to make a budget and what to rely on

The first stage of preparation is planning the budget for the event. This is important: you need to calculate the amount of money available and prepare for unforeseen expenses. But first things first. The stage can be conditionally divided into several points.

Accounting for cash

Funding for the celebration comes from several sources. The savings of the newlyweds are taken into account. A family member may offer some amount. You need to know the exact number. The organizer of the celebration will start from it.

Cost control

A portion of the money is allocated for each category of expenditure. The bride and groom will buy

• clothes. It is worth spending 7% of the total budget on it
• wedding rings (2% of the total). The cost is taken into account, the fee for changing the size of the ring, engraving
• services of a make-up artist, hairdresser, manicure and pedicure master - 2%
• cake - 2%. The price includes the delivery fee for the cake and special design elements
• flowers and decor - 8%. These include the bride's bouquet, the groom's boutonniere, table decorations, decor rental, and flowers for the wedding cake
• gifts for ceremony participants - 2%. These are wedding souvenirs, perhaps gifts for parents, gifts for newlyweds to each other
• invitations - 2%. Includes the cost of envelopes, postage, and napkins to order
• the wedding ceremony - 2%. Includes payment of official fees. Sometimes the cost of an outdoor ceremony
• organization of a wedding banquet - is 36%. It accounts for the lion's share of the costs. This includes renting a room, sometimes tables and chairs, and the full cost of the menu, including alcoholic drinks
• music - 8%
• photo/video shooting services - 10%. The photographer must grant full rights to digital photographs
• transport - 2%. Includes the cost of renting a car for the bride and groom, and transportation of guests
• contingencies - 17%

Which is better: organize a wedding yourself or contact an agency?

The answer to the question partly depends on the experience of weddings and the financial situation of each particular family. Organizing a wedding on their own is familiar to many people. Often relatives or parents begin to organize the celebration. They know the financial situation and will help organize a budget option for the holiday.

But if you want to organize a turnkey wedding and relieve the burden of responsibility, you should contact the agency. First, you need to find out how much the services will cost. And put them in additional expenses.

How to choose the right planner

The question of individual compatibility of the specialist with the newlyweds comes to the fore. The manager must understand the vision of the celebration and have sufficient experience. For starters, you can ask for recommendations from acquaintances, friends, and relatives. They can help, advise a good specialist who can organize a holiday taking into account all the wishes of the newlyweds.

It is necessary to agree on the issue of the cost of services. If you do not agree on the issues of payment for the work of the manager, then you do not need to worry about the first two points.

How to start preparing for a wedding

Preparation for the celebration begins with thinking through the idea, style, and scale of the event. The couple should decide this on their own because this is their holiday.

The choice of the thematic direction of the future celebration

When choosing a theme, the tastes and wishes of the bride and groom are taken into account, as well as the atmosphere that they want to create during the holiday.

Thematic options include but are not limited to

• National wedding, with costumes and characteristic dishes
• In retro style
• With original colors
• Glamor wedding
• Renaissance style

Depending on what topic the bride and groom choose, further organization will be built.

Guests counting

This is an important moment at the initial stage of preparing the celebration. The organization and holding of weddings depend on the number of guests. The list of desired guests is compiled in advance, and updated as the event approaches. If some invited guests cannot be at the celebration for a number of reasons, they must notify the newlyweds in advance.

Choosing a venue for a banquet

Partly depends on the type of wedding. When an outdoor wedding ceremony, the banquet can be held in the same area. In some cases, rooms are rented. But in most cases, the banquet is held in restaurants and cafes. Then the organization of the wedding banquet service falls on the administration of the institution. Which option to choose also depends on the personal preferences of the bride and groom and their financial situation.

Wedding invitations

In addition to choosing a style, color scheme, and quality of printing, you need to think over the text for invitations. The name of the bride and groom, the date and time, and the venue must be spelled out. The invitation may indicate a dress code, a plan for the day, and a map of directions to the place of celebration.

Choice of photographer and videographer

A huge number of specialists provide services in this area. When choosing, be guided by the recommendations of friends. Before choosing a photographer and videographer, ask to see the portfolio.

Finding a florist and decorator

If you contact a wedding planning agency, they will be able to recommend a florist and decorator. When choosing on your own, you need to focus on the recommendations of friends. In any case, it is advisable to view the portfolio of finished works and only then make a final decision.

Menu selection and cake ordering

Each restaurant has traditions and specialties. Here, too, everything depends on the personal tastes of the bride and groom. Before adding an unknown dish to the menu, it is worth trying it.

Confectioners offer a huge selection of cakes with various fillings and design solutions. Orders must be made a few months before the intended celebration.

Buying wedding rings

The bride and groom need to responsibly approach this purchase. It is better to consider several options for rings and decide on how much you need to count. Sometimes rings need resizing. Often the bride and groom want to engrave an inscription on the inside of the ring. Both actions take time, this should be taken into account.

Wedding dress fitting, make-up, and hair trial

The bride needs to have a trial wedding make-up and hairstyle done by a make-up artist. Evaluate the result, and feel whether it is comfortable to be in such an image or whether something should be changed. In case of problems, there will still be time to correct the situation.

You need to try on the dress along with the shoes to see if everything fits. If necessary, contact the services of a seamstress. Shoes should be in harmony with the dress, the heel should be comfortable.

Planning your wedding day

The pre-wedding company is coming to an end and it is already clear in what sequence all events will take place. You should draw up a plan of events, allocate time, and don’t forget to make a reservation to remove the fuss. It is necessary to orient the guests on what is planned for what.