The best 15 Tips to Make a Good PowerPoint Presentation | Smart Business

Many professionals use PowerPoint software to help them deliver presentations. While PowerPoint's designed to be user-friendly even for professionals outside of the technology field, there are many techniques and features that you can learn about to improve your PowerPoint presentations.

Knowing more about the various strategies and customizable options available to PowerPoint users can help you optimize the effectiveness and stylish features of your presentations.

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No1. Know your audience

Before you begin preparing a PowerPoint presentation, consider your audience. Personalize your presentation format and message based on what your audience might already know about the subject and how much it could engage them.

For example, if you're presenting to a group of professionals in your field, you can discuss or explain the topic in detail. In contrast, if you're giving a presentation to professionals considering a career transition into your field, it might be best to simplify the language and concepts you use.

No2. Minimize your text

Limit your text to only the essential information on each slide. Keeping the text on your slides to a minimum can help your attendees focus on what you're saying rather than feeling distracted by the amount of text they can read on your slides. Think of the text on your PowerPoint slides as notes about the main ideas that you can then elaborate on during your live presentation. Using one full sentence per slide or including bullet points can be good strategies for achieving this.

No3. Be intentional with color

Strive for color harmony with the colors of your slide backgrounds, fonts and images. Color harmony refers to the types and shades of colors that you incorporate into a single design. Choose color combinations for your PowerPoint that can help you deliver both the emotional impact and contextual detail in each slide.

For example, if you're giving a presentation about a particular company, you might want to primarily use colors in your PowerPoint that represent that brand. As another example, if you want your presentation to inspire your audience to take action afterward, you might incorporate bold colors like neons into your PowerPoint presentation.

No4. Add audio

Include audio clips on specific slides. These audio clips may be interviews, music or even fun sound effects. Adding audio clips can help activate your audience's senses, which may increase their engagement with your presentation.

Add audio clips of your voice. The Insert menu has an audio option that allows you to record snippets and tie them directly to slides. This can be an especially useful feature if you notice a particular point in your presentation that trips you up when practicing your delivery.

No5. Select appropriate font styles

Choose PowerPoint fonts that are easy to read and look professional, such as Verdana, Tahoma, Helvetica, Palatino, or Courier. Many professionals use different font styles for their headers and body text. If you decide to use multiple font styles, pick fonts that complement one another. For example, if the font for your slide headers is curvier, you might use a style with more straight edges for the body of your text, Also, consider the size of your font in relation to the type of audience at your presentation and the venue.

No6. Create a consistent design

Although the individual contents of each of your slides might vary, try to use a consistent visual theme throughout the presentation. A uniform design can help your audience focus on the other aspects of your slide, like the text or images. You can use either the design templates that come with your PowerPoint program or search for customized design templates online.

No7. Be selective with transitions

Use only a few animated transitions on each slide. PowerPoint allows users to customize both how information appears on each slide and how each slide transitions to the next one. While using too many of these transitions can become distracting, using a couple for each slide can help you parse out how much information you deliver to your audience at once.

No8. Incorporate charts and graphs

If you're sharing data as part of your presentation, use PowerPoint's internal graphs or charts. You can access these features from the “Insert” tab at the top of the screen. These visualization tools can help your audience comprehend the significance of the numbers or calculations you're sharing with them.

No9. Include animations

Add animations to your slides to make them more dynamic. By accessing PowerPoint's Animation Pane, you can customize the styles of your animations for various objects or groups on your slides. Using this pane can not only lend a little oomph to a presentation, but it can also help break up the drone of expectation from the crowd.

You can use the Morph transition feature to include animations. Create a slide, duplicate it and apply the Morph transition to the first slide. This transition works very similarly to key-frames in animation software.

No10. Make your presentation more accessible

Consider implementing strategies that can make your presentation accessible to a wider audience. Sometimes, you might have professionals interested in your presentation who aren't available to attend your event live. PowerPoint makes it easy for you to convert your presentation into a PDF document. You can then make this PDF available for download on a website or share the files through email. You can also export your presentation as a video that people can watch at their convenience.

No11. Record your screen

Consider using PowerPoint's screen recording feature available on the insert menu. The screen recording capability allows you to add snippets and captures of work you've completed directly to your slides. This option can be useful if, for example, you're giving a presentation about using features on a website or software program.

No12. Rehearse your presentation

Practice giving your presentation before your live or recorded event. Rehearsing your presentation several times can help you determine a logical flow or order for the information included on each of your slides. It can also give you the opportunity to think about aspects of your presentation style, such as speaking clearly and enunciating every word.

You might find it helpful to either record yourself or talk in front of a mirror so you can get a sense of how your audience may perceive you during your presentation. If there's a time limit on your presentation, such as if you're speaking at a conference or in a classroom, use a timer when you practice making sure you're not going too fast or too slow.

No13. Design unique shapes

Use the PowerPoint shape tool to create customized shape designs. You can use PowerPoint shapes for a range of purposes, including emphasizing different parts of your text or customizing your slide background. By right-clicking on a shape and choosing "Edit Points," you can alter the dimensions or corners of your shape's design. You can also combine two different shapes into one by navigating to "Shape Format," followed by "Merge Shapes."

No14. Customize your toolbar

If you frequently use PowerPoint, consider customizing your Quick Access toolbar. This toolbar can make it easier for you to access the features that you use most often.

The Quick Access toolbar sits just above the main ribbon that offers tabs such as "Home," "Insert" and "Review." Select the features that appear on your Quick Access toolbar by clicking on the white arrow that faces downward, located right above the main ribbon. From there, choose "More Commands" and then find the list that says "Choose commands from." After selecting "Commands Not in the Ribbon," you can customize your Quick Access Toolbar by highlighting a command from this list and then clicking on the "Add" button.

No15. Turn on track changes

Use PowerPoint's built-in track changes features if you're collaborating with another professional or team on your presentation. If you turn on the track changes feature, PowerPoint can then maintain a record of any adjustments made to your slide deck, even if you save over those changes. Track changes also allow collaborators to leave comments on different slides. While these comments won't appear during presentation mode, they can be useful when deciding how to edit your slide deck.

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