Ways to Fix the Major Productivity Leaks in Site Inspection

Productivity is necessary but it is difficult to keep up the productive momentum all through. Sometimes employees self-motivate themselves, and sometimes they need a push from the employer. However, it is important to understand what causes these productivity leaks.

Not, necessarily it is always an efficiency or seriousness issue of the employee. In the case of field jobs like site inspection jobs, productivity leaks are very often, because of factors like poor management, wrong job scheduling, poor access to data, excessive traveling, traffic issues, miscommunication, etc.

This article sums up the solutions for some of the common productivity leaks that site inspectors struggle with. Site inspection software is a comprehensive solution that resolves various field-job productivity-related issues.

It harnesses the power of automation and transforms the traditional ways of handling various business operations. For instance, it facilitates the shift from paper-culture to complete digitization.

Self-services and Administrative tasks: One of the major productivity leaks of the field team is the time that goes into managing the necessary but not profitable self-services such as worksheet filling, creating field reports, making reimbursement claims, managing job schedules, applying for leaves, data entry, etc. These tasks become even more mammoth if a company is still adhering to paper-culture, especially for recording field data. However, it is high time to switch to automation in this regard.

Inspection software functions as a centralized data repository that stores the enterprise data. Thus, through the software, data can be uploaded and accessed on a real-time basis. The field inspectors can access service-relevant information like their job schedules, shift details, customer details, service history, etc. while on the go, without depending on anyone in the back office. Besides, most of the inspection software suites have smart forms to capture the sales reports, performance reports, and self -services reports such as reimbursement claims, leave application, etc.

Too much time on the road: When it is a field inspection job, traveling is one of the major productivity leaks. While traveling is part of the job, but if the routes are not rightly optimized or the jobs are not rightly scheduled, field staff, end up killing their productive hours on roads. Inspection management software resolves this problem by providing the manager with real-time visibility into the live-location of each field agent.

This way, the manager can assign a job to the nearest available agent, thus reducing the traveling time, Besides using the route planner, the manager can optimize the routes for the site inspectors, so that they travel from one location to another, by avoiding detours, long routes and traffic jam. This way a lot of traveling time can be saved.

Data management: There is a cost involved in dispatching the site-inspectors for an assignment, thus first visit effectiveness is highly necessary. If for any reason, they fail to finish their job within the esteemed time and had to make follow-up visits then not just it is a dig on their productive hours, but also an unnecessary financial burden on the management.

Again this can be avoided with the help of the site inspection software. All the information, data, files, reports, forms the inspector needs for conducting a single or multiple inspections can be made available to him on a real-time basis through the app. He need not carry any hard copies, thus there is no chance of errors like he is not carrying a particular document or form.

Not just that, he needs to share some files with his seniors for approval or guidance, then that can also be done in real-time with the aid of inspection software.