Tips to hire the Right Hostess Company

If you have been planning for an upcoming event, but not sure how to execute it smoothly, then you have come to the right place.

A business event is not just an opportunity for your stakeholders to network but also a great way to forge new partnerships. It takes immense planning and focus to ensure that everything goes by without a hitch.

Most companies these days look for extra pair of hands and consider hiring professional hostess in Dubai who can take care of your delegates and add a bit of glamour to a corporate event. Most importantly, these trained professionals can guide the event participants, answer queries, maintain database, and do lots of other things to add an extra layer of hospitality.

Since these hostesses will be considered as the face of your company, they should not only be presentable but also be intelligent.

But the question is, how do you pick the right company that will supply you these trained hostesses who can handle your event with ease? This article will tell you how!

Look around for agencies

As is with any other service, you must start looking for event companies that supply hostesses in your area. You can ask for recommendations from peers or go online and search for businesses. You can also ask for suggestions from the hosts of your event venue who can suggest a hostess agency.

Once you have a few names, you can reach out to them individually. First make a checklist of the number of hostesses you are going to need, when do you need them, what will be the duration of the event, and where will the event take place. Now share these details with all the companies you found.

Start looking for agencies as early as possible and don't leave that for the last minute. But most importantly, do not get sucked into those good looking websites that promise too much but fail to deliver.

If you hear back from a company quickly, then it often indicates towards professional attitude and a good sign.

You can narrow down your search results by choosing the companies that operate in your city so as to reduce the transportation cost.

Prepare the agenda ​

You will also have to create a draft of activities that you are planning to carry out on the day. While it is ok to change it as you get closer to event, a draft will help you get a tentative idea about the total hours. This information is crucial in exacting the right quote from the agency.

Besides, the list of activities beforehand will also allow the agency to prepare the best team for the job. You can also scan the profiles of the hostesses to save time and if you are not so hung up about the looks, then at least you will have an experienced team. The last thing you want is a team of amateurs who are more of a liability than a helping hand!

You also need to think if you want the hostess to know a certain language. This is especially important if your participants will be multilingual.

​Payment terms

Don't forget to ask about the payment terms. The best and the most time-honoured payment system is 50-50. This is usually acceptable in all industries. Ideally, you are supposed to pay 50% before the event and 50% after. These payment terms will give you the flexibility with your budget and also encourage the service provider to deliver as promised.

​Dress code

If you have a certain dress code, then ask the agency if they can supply the uniform to the event hostesses. More often than not, it is business casual with white shirts and black skirts. But if you need it to be something else, then be sure to discuss it with the agency. For instance, some companies may prefer their hostesses to wear the brand t-shirts. This usually acts a great visual aid and helps in brand recognition.

Pre-briefing

This is a very important step in the smooth functioning of the event. You need to prepare the hostesses to improve the service they provide. If your hostesses are confidently able to answer all questions, handle the queries, and help the delegates, then it reflects well on your brand. So don't forget to discuss about pre-briefing protocol before signing the agency on for the event.

​Hiring the right team for the event can make all the difference. A hostess is not just to beautify your event, but they are also helpful in managing the guests while you take care of other important things. So make sure you follow these tips to hire the right agency to host your event like a pro.