5 Tips to Improve Productivity At Work

Productivity refers to measuring your business and financial performance. According to Alan Safahi, an experienced entrepreneur and a San Francisco-based startup company founder, productivity indicates how efficiently your employees, company, and financial activities work.

Wearing eighteen different hats, scrambling to complete deadlines, and answering hundreds of phone calls and emails can take a toll on your physical and mental health and deteriorate your workplace productivity.

For instance, instead of carrying out a bunch of tasks simultaneously, you should prioritize the most critical ones and follow a step-by-step approach to complete your project without hassle.

According to Alan Safahi Orinda, productivity improves your morale and employees' motivation, creating a business or organizational culture of excellence and a comfortable workplace environment. Here is how you can enhance productivity at work.

1. Complete Tasks in Batches

It takes a lot of time to get into a rhythm with a specific task or project. If you start and stop that task or process constantly or frequently, you will waste time and get back into your routine or rhythm where you left off.

So, if you find it challenging to complete a specific task on time, Alan Safahi recommends setting a block of time to carry out a specific task. Divide the large project into smaller chunks and work on a single objective at a time.

Set meetings with your employees back-to-back in the morning or afternoon and answer emails and voicemails for a chunk of time in the evening before you leave for home from the office.

2. Create an Exercise Routine

Successful entrepreneurs take a keen interest in improving their physical and mental wellbeing. Prioritizing yourself enables you to boost your energy levels and increase your metabolic processes.

Exercising for at least 30 minutes 4-5 times a week is essential to maintain mental health, stay sharp, and operate with good focus daily. Exercise improves your body functions and enhances cognitive skills, reduces stress, and increases blood flow to all organs, including the brain.

Thus, your brain releases serotonin and dopamine that maintain a positive mood and increase your concentration skills. Being physically and mentally fit is directly promotional to improving your productivity at work. You must also encourage your employees to exercise for at least 30 minutes daily.

3. Work Remotely

The Covid-19 pandemic has caused many businesses to close their doors. However, there are numerous ways to streamline your business operations and maintain employees' productivity.

According to Alan Safahi, working remotely can increase productivity by completing more tasks efficiently and quickly. Although working in an office environment can foster collective resources and energy, it can hinder productivity.

On the other hand, encouraging your employees to work from home improves their productivity. At the same time, it reduces equipment costs, decreases employee turnover, and saves on office rental.

Moreover, you can access a more talented pool of employees, ensure fewer staff absences, allow your workers to have more flexible working hours, and reduce the carbon footprint to ensure sustainable practices.

4. Organize Your Work Environment

A growing body of research evidence shows that a well-organized and hygienic work environment is directly proportional to increased productivity levels. Less stuff can decrease stress and anxiety and let you and your team work more productively and efficiently.

In addition, when you have less clutter at the office, you will think more clearly and avoid wasting time searching for a missing or misplaced file or document. Therefore, staying organized is essential to increasing productivity at work.

Alan Safahi recommends setting goals, tracking progress, using an employee-oriented agenda, creating to-do lists, and limiting distractions can increase workplace productivity. At the same time, focus on keeping the environment clean, comfortable, and reliable for your employees.

For example, keep the windows and blinds open to ensure natural light comes in and air circulates properly. Keeping plants in the workplace is an excellent way to improve indoor air quality and your employees' moods.

5. Plan for the Unexpected

An unexpected interruption or an emergency situation can cause a lot of stress and anxiety if you have a tight schedule. As a result, you may not complete a project on time, leading to failures and financial instability.

Safahi recommends flexible time in your project calendar to streamline the process and avoid unexpected situations. Alan Safahi advises entrepreneurs and business leaders to develop contingency plans to respond to critical events that knock your company's original plans off track.

So, create a list of risks, measure risks based on likelihood and severity, identify daunting tasks, conduct a business impact analysis, and create a solid contingency plan. You must monitor the plan and distribute it among your employees.