Power BI Pricing | Pro vs Premium License

Power BI is a business analytics solution by Microsoft that empowers organizations to transform their data into actionable insights. With its interactive visualization tools and customizable dashboards, Power BI has quickly become a go-to tool for many businesses looking to make data-driven decisions.

One important factor to consider when choosing Power BI as your business intelligence tool is its pricing. Power BI offers a range of pricing options to suit businesses of all sizes, from small startups to large enterprises. Understanding the various pricing plans and their features is essential to making an informed decision about which plan is right for your organization.

In this blog post, we’ll delve into the various Power BI pricing options, their features, and their costs. We’ll help you understand the differences between the free and paid versions, explore the various Power BI license models, and provide tips on choosing the best pricing plan for your organization. Whether you’re a small business owner or a data analyst, this post will give you the knowledge you need to make an informed decision about Power BI pricing.

Speak with an Expert Now

Which Power BI License suits best for you?

Numerous licensing options are available in Power BI for organizations, making it difficult for them to select the most appropriate license that aligns with their business requirements. The existence of various software versions leads to discussions about the advantages of each Power BI costing and licensing type.

Selecting the correct license is essential for organizations to receive the most extensive business intelligence advantages while considering their business needs. Businesses can consider the following factors:

• Content Creation - This function allows users to effortlessly create and generate reports, as well as construct visual representations of data.

• Content Publication - Users have the ability to create content, work together with colleagues, release reports, distribute dashboards, and perform unplanned analysis.

• Content Consumption - This aspect allows users to access and engage with reports and pre-built dashboards using either individual or enterprise-scale databases.

Is Power BI Free?

If you make a quick Google search, you’d easily find out that such a thing exists. It’s basically Power BI Desktop, but totally free! With this cool tool, you can create all kinds of data visualizations and dashboards using your organization’s data.

Power BI Free allows you to gather data from various databases, convert it, and build visual representations of it using tables, charts, and graphs in the form of reports and dashboards. Once you have created a visually appealing dashboard with interactive visuals using Power BI, you can integrate it into Microsoft Dynamics 365. This allows you to view your custom dashboard directly from Dynamics. Although Dynamics has its own dashboard features, Power BI offers a wider range of visualization tools.

Power Bi Free vs Pro : Is there a difference?

Power BI Free offers about 90% users’ access to most of the tool’s features and functions. However, Power BI Pro provides additional content sharing and collaboration options with other Power BI users

Find the Right Licenses

Power BI Cost Structure

There are three versions of Microsoft Power BI available at different price points, ranging from $10 to $4,995. To determine which pricing edition is most suitable for your needs, please review the information provided about the product.

POWER BI PRO

Who is it for? Created for personal use, enabling users to link to various data sources, generate reports, and share content within their company. It’s an excellent option for people who are new to data visualization and analysis.

• Created for individuals and small to medium-sized businesses

Notable advantages:

• Capability to link up with various data sources such as Excel, SQL Server, and cloud-based data services

• Sharing, collaboration, and ad hoc analysis

• Modern BI and self-service BI in the Cloud

• Microsoft is responsible for

How much? The cost of Power BI Pro is $9.99 per user per month.

POWER BI PREMIUM – per user

Who is it for? Designed to cater to the needs of large organizations that require top-notch performance and scalability. It offers advanced features and dedicated cloud resources that can be customized on a per-capacity basis.

Notable advantages:

• Speed up the process of gaining insights using advanced AI technology

• Enable self-service data preparation for large datasets

• Advanced data preparation, paginated reports, embedded analytics, support for large data volumes, and higher refresh rates

• Improved safety measures and adherence to regulatory requirements

• Model size limit: 100GB

How much? The pricing for Power BI Premium is $20 per user per month.

POWER BI PREMIUM – per capacity

Who is it for? Designed for big enterprises that need improved performance and scalability, providing dedicated cloud resources and advanced features based on capacity

What can you get?

• All the benefits of Power BI Premium – per user

• Advanced administration and deployment controls

• Enterprise BI, on-premises reporting, and big data analytics

• Dedicated cloud computing and storage resources

• Includes bring-your-own-key (BYOK), multi-geo deployment management, and autoscale add-on that scales your Azure subscription capacity automatically

• Model size limit: Up to 400 GB

How much is it? The pricing for Power BI Premium starts at $4,995 per capacity per month.

Comparision between Power BI Pro and Power BI Premium

POWER BI | Pro vs. Premium

PRO PREMIUM Per User PREMIUM Per Capacity

CAPACITY 10 GB 100 TB 400 TB

Primary benefits Build Content Monitor Usage Support 44 languages Get Mobile Insight Tell Data Stories AI Support + Pro Capabilities Share insights Forecast trends Manage content lifecycle Aggregate data Configure recovery and backup

KEY FEATURES Analyze user data and rank the factors that have the biggest impact on specific metrics conduct adhoc investigations and identify the underlying reasons behind particular issues Q&A module to explore business information Examine the distribution of data sets for various subcategories, such as product categories, sales channels, and time periods

Limitations Lacks areas of storage, sharing of content, and AI functionalities Requires individual licenses per user Doesn’t allow 8+ refreshes/day/dataset Requires Pro license to consume and collaborate on reports Doesn’t provide machine learning and text analytics Report authoring is not supported. Pro licenses should be purchased for individual report creators.

Looking for help with Power BI pricing?

In conclusion, understanding Power BI pricing can be a bit overwhelming especially because of the different needs of your company. However, it’s essential to make the right choice for your organization’s needs.

ECF Data holds an expertise with Power BI and the entire Power BI platform. With 13+ years in the industry working with different companies, we help you assess your requirements, evaluate the features and limitations of each Power BI license, and determine which one is the best fit for you. From the Power BI Free version to the more advanced Power BI Premium, we help you assess the different features for each licenses offer, along with reviewing key benefits to help you make the most of your data. With the right Power BI license, you’ll be able to unlock the full potential of your data analysis and visualization capabilities.

Get a Power BI Dashboard Customized for your Company