Outlook Duplicate Email Removal: The Best Instructions

It is challenging for users to manage duplicate emails when they appear in their mailbox. We are all gathered here for this reason. This blog discusses various strategies for getting remove duplicate emails in Outlook. However, duplicates in an Outlook mailbox can lead to a number of irksome issues, including corrupt mailbox data and performance issues.

Duplicate email messages must be deleted in order to resolve all of Outlook's issues and keep the work flowing. Prior to that, it's crucial to identify the reason why there are duplicate emails.

The most popular form of communication among business users is email. These days, emails are the only way that users exchange both small and large amounts of information. Emails are one of the users' most valuable resources as a result. Therefore, since every mailbox contains a wealth of important information, proper management is always required. The most difficult aspect of managing a mailbox in Outlook is getting to delete duplicate emails.

Have you ever noticed email duplication in Outlook?

If you fail to remove duplicate email messages from your Outlook mailbox, it can cause a slew of problems. Are you looking for a quick and easy way to delete duplicate items in Outlook? If so, you can get the app below for free.

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With just a few easy clicks, you can deal with any kind of duplicate items in Outlook. Additionally, downloading and deleting duplicate emails from your Outlook PST file is completely safe and secure.

Why Is It Important to Remove Duplicate Emails in Outlook 2016 and 2019?

Because Microsoft Outlook is the most popular email program, maintaining its functionality is crucial. However, a mailbox's performance can suffer if it contains duplicate email messages. Other issues that users have to include those listed below, in addition to those mentioned above:

• Unable to Locate Message: When you use Outlook's search feature to look up an email, a long list of messages is displayed and the search takes longer than expected.
• Increase Mailbox Size: Your mailbox will grow in size if you continue to receive duplicate emails in Outlook with attachments. However, performance suffers if the mailbox is too big.
• Take Up More Space: As the number of duplicate items rises, more space on the hard drive will be taken up, and CPU usage will also rise. Additionally, it raises the possibility of data corruption.
• Other Problems: As time passes, there may be a variety of additional frequent problems experienced by users. For instance, Outlook becomes sluggish, begins to freeze, or simply stops responding! It can also corrupt the Outlook PST file.

All Potential Reasons Why Users Would Want to Remove Duplicate Emails from Outlook

• Rules Are Incorrectly Configured: When rules in Outlook are incorrectly configured, confusion results when an email message arrives. The emails are then duplicated as a result.
• The issue with Synchronization: If the inbox updates only occasionally, it will cause synchronization issues and produce duplicate items in the mailbox.
• Account settings that are incorrect: It's possible that the same email account has been set up on two different devices or twice. There is a chance that it leads to repeated inbox synchronization. As a result, duplicate emails are created in the Outlook mailbox, prompting users to search for ways to remove them.

Without a doubt, the cause of duplicate emails in Outlook is always important. The point is that it will undoubtedly impair Outlook's performance, continuity, and productivity. As a result, it is critical to properly remove duplicate email messages from Outlook.

Simple Outlook Duplicate Email Elimination Techniques

There are numerous methods available for removing duplicate email messages that the user can try. Continue reading the blog to learn more about it.

Trick #1: Correctly configure rules

The first step is to ensure that Outlook Rules are correctly configured, as this causes confusion in multiple email folders.

Trick #2: Modify the Inbox Update Frequency

Following that, you can change the frequency of Inbox updates by following the steps below:

• First, launch MS Outlook and select the Send or Receive option.
• Then, select the Define Send or Receive Groups option.
• Now, you can choose a value between 15 and 30 minutes for "Schedule an auto send/receive every."

Trick #3: Use the Inbox Clean-Up Tool in Outlook to remove duplicate emails.

To eliminate Outlook duplicate emails, Microsoft Outlook includes a built-in tool called the Clean Up tool. The tool can only be used within Outlook. Follow the steps below to begin the cleanup process of removing duplicated emails:

1. Open the MS Outlook program first.
2. Select the Inbox folder containing duplicate emails after that.
3. then navigate to the Home menu and choose Clean Up.
4. Select one of the options below based on the cause of the duplicate occurrence.

• Removing and moving redundant email messages from conversations to the Deleted Items folder will clean up the conversation.
• Delete duplicate emails from a particular folder by using the "Clean Up Folder" command.
• Folder and Subfolder Cleaning: To organize both folders and subfolders

5. Finally, select the Empty folder by right-clicking on the Deleted Items folder. By doing this, duplicate emails in your Outlook mailbox will be permanently removed.

Fourth tip: Antivirus software

Anti-virus software may occasionally be to blame for the server connection closing. Additionally, if the connection is not properly closed, the email message is not marked as spam when it is received. Duplicate emails in the mailbox are caused by this. To cross-check this, proceed to the anti-virus operating manual to find out the to deactivate email safeguard.

If none of these options work, you can try the next one, which will assist you in the necessary area and make the task simple for you.

Tip #5: How to Remove Duplicate Emails from Outlook Professionally

Switch to a professional solution if none of the aforementioned methods for removing duplicate items from the Outlook PST file work perfectly. One such program that can assist you in eliminating duplicate emails, calendars, tasks, notes, journals, and contacts from Outlook is Outlook Duplicate Item Remover.

One of the best tools for handling duplicate email issues is this one. It also allowed users to batch-remove duplicate Outlook items from multiple PST/OST/files. It is the best choice to make when it comes to removing duplicate emails using email fields. Additionally, it supports PST files of both the ANSI and UNICODE types.

How to Remove Double Emails from Outlook:

• Start TrustVare Outlook Email Duplicate Remover in step one.

• Look through or lookup the Outlook data file
• Establish criteria to assess duplication
• Select "Delete Duplicate Emails & Other Items" and then click "OK" when the task is complete.

Conclusion

Duplicate mail can occasionally be inconvenient or even become a problem. As a result, the blog covers a number of suggestions and techniques for getting remove duplicate emails in Outlook. You can give them a shot to solve your Outlook mailbox's duplicate items problem.