New Ways to Protect Your Documents

by Kevin about a year ago in cybersecurity

Protect Your Data

New Ways to Protect Your Documents

Perhaps the gathered or created data is the essential thing on your computer. While computers users can re-install applications and operating system, what is exclusive is the stored data, and if lost, it can result in irreplaceable loss. Personal data is confidential and classified, and no one wants it to be seen without the approval because the revelation of bank account and credit card information can result in identity theft. Your business documents include information about the company’s monetary files and personal data about clients and workers. However, it is now easy for computer users to safeguard their data with precautions and cautious measures. Here are a few of those data protection measures.

Secure Wireless Transmission

File and conversations made over wireless networks are more exposed to interception and breaches than data sent through an Ethernet network. A hacker armed with a high gain antenna and a wireless-enabled portable computer doesn’t require direct access to a device or interface to infiltrate a system and capture sensitive data. Cybersecurity experts recommend encrypting any data before sending it over a wireless connection as it is tougher to crack encrypted data.

Protect Data in Transit

An intruder with a sniffer software can intercept confidential data as it travels over a wireless network. Applying Internet Protocol Security is the best way to protect data while it is in transit. However, both the receiving and sending systems should support your Internet Protocol Security.

Back Up

Regular backups are the first and the essential step towards keeping data breaches at bay. The frequency of back up depends on the data that an organization can afford to lose if the system crashes or a hacker infiltrates it. You can either use Wizard Mode to simplify the process of restoring and creating backups or backups integrated to Windows for routine backup exercise. However, it may be necessary to set up automatic backup routines and configure the settings of your backup manually. Some backup programs bring with them more refined options. Regardless of the backup used, companies should consider keeping a copy of their backup elsewhere or in the cloud in case of a natural calamity such as flood or fire, which can damage or destroy the entire system.

Use Permission for Security

Having permissions on folders and data files is the best step for keeping confidential data safe from unauthorized persons. Secure the data in the network with share permission to limit who can and cannon access sensitive data via the wireless network. However, these share permissions aren’t useful for people using the computer on which the files and folders are stored. Organizations that workers are sharing network and systems must use file-level grants to protect their sensitive information from leaking. Permission shares along with a strong password protect a folder or file to ensure only authorized persons can access confidential files.

Retain Control with the Rights Management

Companies that are concerned about protecting their data after sending it to the recipient should use Windows Rights Management Services to gain control over the way the recipient handles their data. It is a tool that encrypts data so that the recipient can only read the content in the file or folder but not save, copy, or edit it. Rights Management Services also let files and folders owners set a specified date on which their messages and documents will expire and put a restriction on forwarding emails so that the recipient doesn’t access the information any further.


It is a useful tool that top brands are using to hide their critical data inside another set of data. For example, it lets someone conceal a text message within another text file, MP3 music file, or JPG files. However, steganography doesn’t encrypt data, so it might be necessary to use it in tandem with encryption software. An encryption software program will first encrypt a data set and then conceal it inside another file or document through a steganography program. Since mobile devices are the top target for hackers, companies can equip their workers with data protection software programs to prevent data breaches.

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