The Best Feature Of Visitors Management System

Almost every other visitor management app within the market today comes stacked with a number of impressive features to deal with any sort of visitor needs. However, only a get few features, generally related to a brand, differentiate them from the remainder of the competition. Rest all other visitor management system features are common to each product.

You cannot choose a digital sign in system which is best for one reason and therefore the average for the others. You’ve got to select the simplest solution which is customizable and scalable for your specific needs. Here are the highest five must-have features businesses must consider before installing a visitor management system:

Simplifies and secures check-in process

Paper-based visitor register is obsolete in such places because they will not provide accurate information and ensure safety. A biometric visitor management system whether it utilizes fingerprint, finger vein or iris technology may be a perfect fit those highly secured places.

Boost front desk efficiency by streamlining the check-in process and allowing visitor book app to simply check in using an iPad. Visitors can enter their name, nature of their visit and who they're visiting, and your member or front desk are going to be notified instantly via text or email. you'll set notifications to allow you to know when someone has arrived or departed. All of those features save time and energy, and is another benefit to the visitor also.

Security Feature

This feature is extremely important during a VMS – ensuring that your premise is secured from unwanted intrusions. an honest VMS enables you to define access areas for visitors, guarantee secure digital sign in system and also track blacklisted visitors. The visitor’s mobile numbers are often verified through a verification code and return pass notifications are often sent to verify a visitor’s exit.

Appointment Module

It is always an honest practice to follow a meeting based system for visitor management because it not only reduces the burden on the safety staff to call the worker whenever there's a visitor but it also helps in managing the time of employee in an efficient manner and appointment module which may be activated from every desktop is employed for indicating the safety about those appointments that you're expecting some external visitors. therefore the name of the visitor, the expected time, reason for visit, whether an escort is required etc. are the small print which are stored. Appointment module also shows few important reports to the user just like the list of tourists , a calendar on screen, bulletins from the safety department etc

Visitor ID Badges

Visitor management app should allow visitor to pre-register, saving time upon arrival. When the visitor checks in, a customized photo ID badge are often printed in seconds. At an equivalent time, an email or SMS is shipped to the worker host to notify them that their visitor has arrived, and a message are often sent to the visitor if needed (e.g. when the visitor must know health and safety information before entering the site).

Reporting

Your visitor management system should have the power to simply create reports your company must show who is onsite at any given time. The system should also display who has visited your facility and who they visited, how frequently suppliers are at your locations, evacuation reports, and more. Keep track of anyone who has not completed an induction, track all access control cards issued, send information to a different person, and supply an audit trail when launching an investigation together with your custom visitor management system .