Complete Guide to Job Application Email

Key takeaway

• Carefully follow job listing's instruction
• Use a clear subject line
• Include a concise introduction
• Attach your resume and cover letter as PDF format
• Name your attachment

With WriteoWriting's help, you have made significant progress toward your dream job.

You ordered a professional resume and cover letter to get you started, now it is time to apply for that job you always wanted. Although most of the job application is done on an online recruiting system where you fill out the application and upload your resume, but, some job application requires you to email your resume and cover letter to the manager's email. You might be confused or freighted about what to say in that particular email. Don't worry, we got you covered as at WriteoWriting we aim to offer complete service beyond professional writing.

Emailing job application (Resume + Cover Letter) to potential employers

Carefully Follow Job Listing's Instruction

The first thing to remember when emailing your resume is to carefully follow job listing instructions as to when an application is submitted outside of the job listing's instruction, it may risk being denied by the employer without a proper review. It is crucial to look out for a specific format or name that the employer desires because an application that follows instruction will not only increase your chance being considered but also it demonstrates your professionalism in the workplace.

Use a clear subject line

It is common that the human resource team at your potential employer receive hundreds if not thousands of email per day, therefore, most will filter out a seemingly unimportant email to focus on the crucial ones. As a job applicant seeking to land your dream offer, it is important to increase your chances by using a clear subject line that lets the hiring team know exactly what your email is for and does not get mistaken for spam. A great approach to this would be position + name. For example:

• Administrative Assistant position - Jane Doe
• Marketing position - Jane Doe
• Program management position - Jane Doe

Include a concise introduction

No matter if you are required to attach your resume as a file or paste your resume into the body of the job application email, it is necessary to include a short introduction about yourself letting the hiring team know your name, the position you are applying to and the primary skill you possess for that particular position. A great example would be:

Introductory Message to include in job application email example 1:

Subject Line: Full-Stack web developer position - Jane Doe

Dear Hiring Manager: (Preferably directly address by name if possible)

Hope you are doing well. I am writing this email to show my interest in applying for the full stack web developer position at WriteoWriting. As a web developer with 10 years of experience, I have vast experience in design, code, and implement websites for a variety of clients. In my last role as a senior web developer for 123 web design company, I redesigned the website for their largest client a privacy software company, which helped increase their sales by 25% this quarter.

I've attached my resume and cover letter. Please let me know at xxx-xxx-xxx or [email protected] if there is any additional information you need to assist with the decision-making process.

Thank you for your time and consideration, looking forward to hearing back from you.

Best Regards,

Jane Doe.

Introductory Message to include in job application email example 2:

Subject Line: Human resource intern position - Jane Doe

Dear Hiring Manager: (Preferably directly address by name if possible

After reading your job listing, your requirement for a human resource intern position at WriteoWriting closely match my academic and professional experience, so I am honoured to submit my resume and cover letter for your consideration.

My fit for this position can be demonstrated from three aspects: personality, knowledge and matching skillset. As a human resource management majors student, I have completed courses such as business communication, marketing, people management and strategic human resource management with distinct grades that provide me with not only a strong foundational knowledge in the human resource area but also trained me to possess superior communication and leadership skill. In addition, I am an extrovert that makes it very easy for me to understand, connect and engage with other people.

I can’t wait to embark on a career that allows me to contribute to WriteoWriting’s rich culture of growth and engagement while learning from a team of industry experts. I have attached my resume and cover letter below and please let me know if I can provide any further information to assist with the decision-making process.

Thank you for your time and consideration.

Sincerely,

Jane Doe.

Attach your resume and cover letter as PDF documents

It is recommended that job applicants attach or upload their resume and cover letter using PDF format as this format not only demonstrates the job applicant's professionalism in a workplace setting but also sending your resume and cover letter in PDF format will preserve the outline of your document, therefore, ensuring the document to look exactly like you have intended.

Converting from word document to PDF format

Most people use Microsoft word as their word processing tool of choice. If you are using apple notes or google docs for your resume and cover letter, you can either directly convert your document into PDF format or first download as a word document and then convert into PDF format. To convert your word document into PDF format, first select "file" from the menu tab, then select "save as" from sub-menu tab and save it as PDF. If you find it difficult to locate the file tab, you can also use a free online file converting service such as smallpdf or Ilovepdf to convert files into PDF.

Name your attachment

If you are attaching your resume, cover letter or any addition documents (Transcripts, recommendation letters, enrollment confirmation), name your attached document using the "firstname_lastname_document name" format so the employer will clearly grasp what the document is before opening the document. A great example:

• Olivia_Mules_resume
• Ashley_Brown_cover letter

Don't use generic name such as "resume 1" or resume 2019" as this will send a wrong impression to the recruiting team that you do not care about this particular job.

Mistakes to look out for

Do not use personal email address

Using a personal email address with unrelated words such as [email protected] is highly unprofessional when it comes to job applications. Professional email address should include your name or at least part of your name, if you do not have one yet, you can create a personal email address with your first and last name similar to the sample below:

• [email protected]
• [email protected]
• [email protected]

We understand it is sometimes very hard to find an available email address with solely your first and last name as for popular email address like Gmail, Outlook or Yahoo these email addresses are often taken by someone with the exact same first and last name, so if its not possible you can try to add numbers into your email address such as:

• [email protected]
• [email protected]
• [email protected]

Carefully proofread and edit to avoid grammical mistakes

Before sending in job application email, make sure to double and triple check your content(Subject line, body paragraph and any attachments) for any grammdical, sentence or format errors. Employers expects a certain level of professionalism across all forms of communication and the job application email may be your first gateway to demonstrate that you have the necessary writing skill fit for that particular job.

WriteoWriting team recommend that job applicants use a proofreading software such as Grammarly or WriteoWriting's proofreading and editing service to recheck your content before submission after you proofread your work. This will give your writing a second set of eyes as often it is hard for the writers themselves to distinguish common errors in their own writing. This is also the reason WriteoWriitng team use a three steps delivery process to ensure premium quality across our written work. Where after our certified writer finish an order, it is sent to our quality control where experienced proofreader will mark out the errors then our editors will correct any mistake before delivering the written work to our customers.