Top Methods to Convert PST to EML Conveniently

Introduction Outlook PST and EML Files

Microsoft Outlook is a widely used email client, and its native file format for storing emails is PST (Personal Storage Table). However, there are scenarios where users might need to convert PST to EML (Email Message Format) files. EML files are compatible with various email clients and can be easily opened and imported. In this blog post, we will explore the top methods for converting PST to EML conveniently, allowing users to access their emails in a more versatile format.

Method 1: Using Microsoft Outlook's Drag-and-Drop Feature

Microsoft Outlook provides a simple drag-and-drop method to export emails from PST to EML. Follow these steps:

1. Open Microsoft Outlook on your computer.
2. Navigate to the folder containing the emails you want to convert to EML.
3. Create a new folder on your desktop or any desired location to store the EML files.
4. Select the emails you want to export.
5. Click and drag the selected emails to the newly created folder on your desktop. Outlook will automatically convert the emails to EML format.
6. Once the process is complete, you will find the EML files in the destination folder.

Method 2: Using Microsoft Outlook's "Save As" Option

Another built-in method in Microsoft Outlook to convert PST to EML is by using the "Save As" option. Here's how:

1. Open Microsoft Outlook on your computer system.
2. Go to the folder containing the emails you want to convert.
3. Select the emails you wish to convert to EML.
4. Right-click on the selected emails, and from the context menu, choose "Save As."
5. Choose a destination folder where you want to save the EML files.
6. In the "Save as type" dropdown menu, select "Outlook Message Format - Unicode (*.msg)".
7. Click "Save." The selected emails will be saved as MSG files.

To convert MSG to EML, you can use a third-party conversion tool, or you can simply drag-and-drop the MSG files into a folder outside of Outlook. The MSG files will be converted to EML automatically.

Method 3: Using a Specialized PST to EML Conversion Tool

When dealing with a large number of emails or when the native methods are not sufficient, using a specialized PST to EML conversion tool is an efficient approach. There are numerous third-party tools available online that can handle bulk conversions effortlessly. You can Download GainTools PST to EML Conversion Tool. Research and choose a reliable PST to EML conversion tool.

Follow these steps:

1. Download and install the PST File Conversion tool on your computer.
2. Launch the application and select the PST file you want to convert.
3. Choose the destination folder where you want to save the converted EML files.
4. Initiate the conversion process by clicking on the "Convert" or "Start" button, depending on the software.
5. The tool will convert the selected PST emails to EML format. The time taken will depend on the size of the PST file.
6. Once the conversion is complete, you will receive a confirmation message, and the EML files will be available in the destination folder.

Method 4: Using IMAP Configuration

This method involves configuring an IMAP email account in Outlook and syncing the desired emails from the PST file to the IMAP mailbox. Once the emails are synced, they can be accessed in EML format on any email client that supports IMAP. Follow these steps:

1. Open Microsoft Outlook on your computer.
2. Go to "File" and then "Add Account."
3. Follow the prompts to add an IMAP account (you can use a temporary or dedicated account for this purpose).
4. Once the IMAP account is configured, create a new folder in the IMAP mailbox.
5. Drag and drop the emails from the PST folder to the newly created folder in the IMAP mailbox.
6. The emails will be synced to the IMAP server in EML format.
7. Access the IMAP mailbox from any email client that supports IMAP to view the emails in EML format.

Conclusion:

Converting PST to EML is a valuable process that allows users to access their emails in a more flexible and widely supported format. Whether using the built-in features of Microsoft Outlook, using the third-party conversion tools, or utilizing IMAP configuration, there are multiple convenient methods to achieve this conversion. Depending on the volume of emails and specific requirements, users can choose the method that best suits their needs. With these top methods in hand, users can seamlessly convert PST to EML and ensure easy access to their email messages across various platforms and email clients.