How to Extract All Contacts in VCF format From a PST file

Introduction

PST stands for Personal Storage Table, and it contains user data from Microsoft Outlook 2021, 2019, 2016, 2013, etc. In addition to other data types, it includes email folders, calendars, contacts, and tasks. Users occasionally choose to remove the Outlook program or access Outlook data from another platform.

Exporting contacts from Outlook is necessary in these circumstances. Still, many Outlook users are unaware of how to achieve this.

As a result, we have created this post today, in which we will go over some effective methods for viewing and extracting contacts from PST files.

So, let’s begin! First, we will discuss the professional approach to extract contacts from PST files and then we will go towards the manual technique to solve the request.

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Importance of contacts in MS Outlook

Having contacts, in MS Outlook is really important for communication and staying organized. They act as a place to store and manage all the information about people and organizations like their names, email addresses, phone numbers, and more. This feature makes it easier to communicate by accessing contact details when writing emails or scheduling meetings. Contacts help us build relationships by remembering important interactions. With the ability to categorize, group, and search contacts Outlook boosts productivity. Ensures that we can easily reach out to connections whenever we need them. It's all, about communication and effective time management.

Reasons to Download Contacts From a PST File

1. Backing up data: Extracting contact information, from PST files ensures a backup protecting against the risk of losing or corrupting data.
2. Migrating: The extracted contact information can be transferred to email clients or platforms allowing for transitions.
3. Managing Contacts: By separating contacts from emails it becomes easier to organize and keep contact details up to date.
4. Enhanced Accessibility: The extracted contacts can be. Utilized independently improving efficiency and workflow.
5. Sharing and Collaboration: Sharing the extracted contacts with colleagues or collaborators becomes effortless promoting teamwork.
6. Compliance with Legal Requirements: Isolating contacts assists in meeting legal obligations especially concerning data retention and privacy.
7. Archiving: Separately archiving the extracted contacts optimizes storage capacity while ensuring retrieval of contact information.
8. Recovery: Simplifying the recovery process in case of PST file corruption or damage is possible, by isolating the contacts.

Manual Method for Extracted Contacts From OST/PST File Using Outlook

The manual method for extracting contacts from OST/PST files using Outlook involves exporting the contacts from Outlook to a CSV file and then importing the CSV file into Outlook. The process requires users to select the contacts they wish to export, save them as a CSV file, and then open Outlook and import the CSV file. This method is useful for quickly transferring contacts from one Outlook account to another.

1. Start MS Outlook on your Personal Computer and go to the File tab.
2. Now Pick the Open/Export option from the menu list and now go to Import/Export Option.
3. After selecting Import/Export Option, a new Window will pops-up which is Import and Export Wizard. Select here "Export to a file" and click on the Next button.
4. After this you will see two options one is Comma-separated Values and another one is Outlook Data file (.pst) and click on the Next Button.
5. Now Here Select the Folder to export section, pick the contacts folder, and then simply hit on the next button
6. Afterward, choose your specific location for saving extracted contacts in your computer by clicking on the Browse button.
7. At the end hit the Finish button to start the extracting Process of Contacts.

Keep in mind that MS Outlook does not display any kind of prompt or notification after finishing the extraction procedure so after finishing the process you can simply go to the location that you choose during the process.

Automatic Method to Extract Contacts from PST File

As we see that manual method is too technical and it takes a tonne of time and effort for extracting contents from PST files. The manual method is full of human error and it takes constant attention while Extracting contacts from OST/PST files. Now I came up with the idea of an Automatic solution which is known as Softaken Outlook Attachment Extractor. This powerful software provides an automatic method to extract contacts from PST files, making it easier than ever to organize and access important contact information.

Gone are the days of manually searching through countless emails to find a specific contact. With this Outlook Attachment Extractor, you can extract contacts from PST files with just a few clicks. Whether you need to export contacts for backup purposes, import them into another email client, or simply streamline your contract management process, this tool offers a convenient and efficient solution. Say goodbye to manual contact extraction and embrace the efficiency of Outlook Attachment Extractor. Let this software handle the tedious task of extracting contacts from PST files while you focus on what matters most – staying organized and productive.

Here are a few advanced Features of the Outlook Attachment Extractor utility:

1. Batch Extraction: The Outlook Attachment Extractor allows you to save time and effort by extracting attachments, from PST files all at once. This convenient feature is perfect for users dealing with a volume of emails as it eliminates the need to extract attachments individually.
2. Selective Extraction: With this software, you have the flexibility to choose which attachments to extract based on your criteria. You can specify file types date ranges and folder locations to ensure that only the attachments that meet your requirements are extracted. This selective extraction feature helps streamline your workflow by allowing you to focus on the attachments that are most important to you.
3. Customizable Naming Convention: This Extractor offers a naming convention for the extracted attachments. You have the option to define how the extracted files should be named based on parameters such as sender name, subject, date, and more. This feature ensures that your extracted attachments are well-organized and easy to find when needed.
4. Preserves Email Metadata: When extracting attachments from PST files it is crucial to preserve the email metadata for reference and compliance purposes. This Attachment Extractor retains information such, as sender details, recipient information, subject lines, and timestamps associated with each attachment. Doing it ensures that the context of the extracted attachments is maintained accurately.

This software offers options, for saving extracted attachments allowing you to choose the format that suits your needs. You can save the files in formats, like PDF, DOCX, XLSX, JPG, PNG, and more. This feature enables compatibility with different applications and allows you to work with the extracted attachments seamlessly.

Working steps of Outlook Attachment Extractor for Extracting Contacts from multiple PST files:

• Run Outlook Attachment Extractor after downloading it.
• Use the Browse option to add Outlook PST files.
• Choose the Contacts, and then choose .vcf file format
• Select a specific place to save the extracted contacts when you click the Browse button.
• All Contacts from Outlook files (OST/PST) will be extracted when you hit the Process Now button and Extracting process will be started.

Conclusion

In summary, if you're seeking an effective approach to extract all VCF formatted contacts, from a PST file Automatic solution is an option. Its user-friendly interface, ability to extract in batches, customizable options, and preservation of metadata make it an invaluable tool for managing contacts. By using Outlook Attachment Extractor you can streamline your workflow save time and ensure access to your contact information.

With the help of Softaken Outlook Attachment Extractor, extraction of contacts, from PST files becomes a thing of the past. This efficient tool automates the process. Consistently provides results. Bid farewell to extraction methods and embrace the convenience offered by Outlook Attachment Extractor.