Microsoft Sharepoint vs Google G-Suite: Key Differences

Microsoft SharePoint - A brief idea

Microsoft Sharepoint is a web-based collaboration and content management platform developed by Microsoft. Sharepoint has a significant role in the world of digital business today.SharePoint document management system is a complete solution to your problem of maintaining and recording all the documents. Its primary use is as a document management and storage system, but it is highly configurable, so its use varies according to organizations.

It gives you an automated system for organizing, managing, recording, digitizing, and retrieving all the official documents. From small to multinational organizations, everyone needs this system. Keeping track of who edited the documents or maintaining the original copy, or retrieving documents were all herculean tasks. SharePoint can be seamlessly integrated with other Microsoft products.

They have tried to modernize Sharepoint by adding novel features to make user engagement better. They are focusing on improving user productivity when they communicate with their digital documents and other data. The site header updates and sends pages to Yammer are some of these. They have also included intelligent search options, more smooth navigation, and better visibility to your brand.

One of the most attractive features of Microsoft Sharepoint currently will be the artificial intelligence integrated search mechanism. It was found that the employees found it difficult and time-consuming to find out the files or other documents using the keyword search. So to overcome this difficulty, they have introduced the new search mechanism.

Google G-Suite - A brief idea

G-suite, currently known as Google Workspace, was launched in 2006. It is a complete package with cloud computing, document collaboration, and productivity. Many products come under this collection. It has Gmail, chats, meet, calendar, drive, current for multiple purposes. It helps in chatting, document sharing and saving, content creation, emailing, and much more.

The one advantage of using G-suite is that it lets you create email with your company name as a domain name, enabling you to customize it. G-Suite also gives unlimited drive storage, 24/7 email and customer support, and some advanced features. Another significant advantage G-Suite users will have will be an advertisement-free platform.

SharePoint vs. G-Suite - Key Differences

The Monetary Factor

The pricing factor for SharePoint starts at $5 a month. You only get SharePoint, not any other Microsoft products like Word or PowerPoint in the specified package. The price can go upto $20 a month, with which you will get all the Microsoft Products along with SharePoint. There are a total of three plans available. It will not be that economical for start-up companies.

The G-Suite pricing starts at $6 per month. It also has three plans available. The premium one being $25 per month. With the premium model, you can have access control to the documents. The premium version is an excellent option if you have more than a hundred employees.

Extend of Customization

The Sharepoint Online is highly customizable, that you can make it a platform exclusively for your needs. Even when they have beautiful features, it allows you to customize according to your requirement. So you can design your intranet. It also improves security as it will be difficult for an external resource to understand the functioning. SharePoint gives you a lot of freedom to customize.

The G-suite customization option is not there for the base version; it is present only for the business and enterprise versions. The App Maker, the low code app development platform offered by G-Suite offered by G-Suite, helps in business automation. It also enables you to design custom workflows.

Document Management and Collaboration

With the easy transfer of information, any team member in the organization can access the required details. Another significant feature of Sharepoint Online is document collaboration. More than one person can work on the same document at the same time. You can even see the reflections of their work if you refresh the window. It improves the collaboration within the team and also ensures faster completion of projects.

G-Suite automatically saves documents into Google Drive. Accessing the saved documents is not an issue. And for collaboration, the email id of the recipient is enough for document sharing. You can add the email, and the person can access the document. G-Suite also allows multiple users to access the same document and work on it at the same time.

Ease of Use and Installation

When it comes to setting up a SharePoint environment, it is a bit of trouble. Most of them will need the help of a developer. Another option is to use a SharePoint Development Company to do the installation and setting up. The steps are a little complicated for a person from a non-technical background.

G-Suite's perk is that it does not require any separate installation as it is included in the hosting package of Google Cloud Platform. Here you keep on the information on Google Cloud Server. The security offered by Google is pretty good.

The Environment

Since Sharepoint is a Microsoft product, it integrates perfectly with Microsoft Office. When combined with Office, Sharepoint gives an excellent digital workspace for employees. It allows internal communication and a smooth transfer of information. It, in turn, provides a perfect internet environment when combined with Microsoft Office. It helps in the smooth communication that bridges the gap between internal teams. With the easy transfer of information, the employees get more efficient, saving a lot of time. Sharepoint Online is a perfect choice for organizations with many internal teams and offices across the world. It can make the work environment far better.

With G-Suite, you get all other Google Products along with the cloud ecosystem. So the environment of G-suite is Google friendly. And another added advantage is almost all the Google products are Microsoft friendly too.

The Conclusion

The five key differences and advantages of both Microsoft Sharepoint and Google G-Suite is discussed above. Both the platforms have pros and cons and the areas where they are most suited. SharePoint based document management system is more useful for big enterprises with their intranet requirements. The highly customizable option will be of great use for them. G-Suite is more suited for small companies and start-ups that require a simple document management system and less complex workflows.