How to Migrate Zoho Mail to Gmail Account?

Migrating from Zoho Mail to Gmail can become necessary for various reasons. Whatever the reason is, the essential aspect of migration is that all the emails have to be moved appropriately.

The challenge is that currently there is no direct method available to migrate Zoho Mail to Gmail email account. Your valuable data, including client messages and project-related attachments reside on Zoho’s servers and needs to be transferred to Gmail without being lost.

This blog will tell you how to achieve a hassle-free Zoho Mail to Gmail account migration.

Methods to Migrate Zoho Mail to Gmail Account

You can seek aid from other email platforms and tools to perform the migration. Here are the methods with complete steps. Follow them carefully for proper data transfer:

Method 1. Using Gmail’s POP3 / IMAP Settings

This method directly connects your Zoho Mail inbox with your Gmail, so it pulls in all your existing Zoho Mail without needing any additional tool. Use the steps below to execute the method:

1.    Open Zoho Mail on your browser, then click on the Gear icon (settings option).

2.    Go to Email forwarding and POP/IMAP and enable IMAP/POP access.

3.    Login your Gmail account and click on Gear icon >See all settings.

4.    Go to Accounts and imports and find Check mail from other accounts, then click Add a mail account.

5.    Enter your Zoho Mail email address and click on the Next button.

6.    Select Import email from my other account (POP3) and click Next.

7.    Input POP3 server settings information, such as: Username, Password, POP server, and Port.

8.    Select the checkbox for Always use a secure connection (SSL) and click on the Add Account option.

However, since it’s POP3 based, it might not preserve the original folder structure, and it may only copy new emails rather than your full historical data.

Method 2. Setting Up Email Forwarding for New Emails

This method sets up forwarding so that any new email message coming into your Zoho Mail inbox gets copied automatically to your Gmail inbox. You can set up forwarding with the following steps:

1.    In Zoho Mail, go to Settings (gear icon).

2.    Navigate to Email forwarding and POP/IMAP.

3.    Under Forwards, click on Add email address.

4.    Enter your Gmail email address, then open Gmail inbox to find the confirmation message sent by Zoho.

5.    Click on the verification link, then copy the code and paste it in Zoho Mail to activate email forwarding.

Method 3. Using Mozilla Thunderbird for Moving Existing Folders

In this method, we will be using the Thunderbird email client to migrate data from Zoho Mail to Gmail account. You can execute the process with below steps:

Part A. Setup Zoho Mail account in Thunderbird

1.    Open Thunderbird on your system and click on the three horizontal lines located at the top right corner.

2.    Click on Account Settings from there.

3.    Click on Account Actions, then select Add Mail Account.

4.    Provide Zoho Mail login details such as Your full name, Email address, and Password, then click Continue.

5.    Select any Available configurations (IMAP or POP3), then click Done.

Part B. Setup Gmail account in Thunderbird

Note: Use the same steps you performed to configure Zoho Mail account to add Gmail in Thunderbird.

1.    After selecting available configuration, you will be redirected to a browser window for Gmail login.

2.    Enter your Gmail account email address, then click Next.

3.    Enter your Password, then click Next.

4.    If you have 2-step verification, then enter the code sent to your registered mobile number.

5.    Click Allow when asked for access confirmation.

Part C. Move Zoho Mail to Gmail

1.    Go to the Zoho Mail folder and select required emails to move to Gmail.

2.    Right-click on them and select the Copy to option.

3.    Moving forward, select your Gmail account, then the folder in which you want to move emails.

4.    Repeat the same for every folder in your Zoho Mail account until your entire data is transferred.

Concluding Lines

Migration from Zoho Mail to Gmail is a complicated, multi-step process. Before you begin the data transfer process, make sure you have IMAP turned on in your Zoho Mail account, along with app-specific passwords, and set aside some time for the migration, which can take hours or days depending on the mailbox size. However, due to the lack of directness in the manual method, you should consider the Kernel Bulk Email Migrator tool for a more accurate transfer.