Exploring 2 Methods to Save Outlook Email as PDF with Attachments

Summary: Are you facing the challenge of converting your multitude of Outlook emails into PDF format while retaining attachments? Are you eager to discover the optimal methods to save Outlook emails as PDF files?

Portability is key when it comes to file accessibility across different platforms. The ability to transfer data in PDF format ensures seamless access on various devices. While Outlook primarily employs the PST format (Personal Storage Table) on local machines to store mailboxes, these email files cannot be readily accessed on other systems without first converting them to PDF format. In the following sections, we'll explore two distinct methods for achieving this conversion.

Now, let's move on to the solutions on how to convert Outlook email to PDF file format. You can choose between using the Outlook print option or DataVare software.

Save Outlook Email as PDF for Free:

Microsoft Outlook offers users the Microsoft Print to PDF option, enabling the saving of selected or all Outlook emails as PDF files. Although it can seem a bit intricate, the process is straightforward. Follow the instructions below to convert Outlook emails to PDF format.

Steps to Save a Single Outlook Email into a PDF File:

• Launch Microsoft Outlook and select the desired email message.
• Click on "File" from the Header, choose "Print," and click on the dropdown menu under the printer.
• Select "Microsoft Print to PDF" and click "Print."
• A new dialogue box will appear; name the PDF file and specify the path to save it.
• Your Outlook email is now saved in PDF format; navigate to the provided path to view it.

How to Export a Large Number of Outlook Emails to a PDF File?

• Open MS Outlook and select all email messages using the shift key.
• Click on "File" and then hit "Print."
• Explore the dropdown menu under the printer and select "Microsoft Print to PDF."
• Apply the Print Options as per your requirement and click "Print."
• Browse the path to save the output after converting Outlook emails to PDF format.

Limitations in Outlook Print Option:

While the above steps can save Outlook emails as PDF files, there are certain limitations:

• No option to allow PDF formatting.
• Cannot adjust paper size, margin, or borders.
• All emails need to be selected manually.
• No option to apply page numbers or date stamps.
• Not recommended for forensic purposes.

Convert Outlook Emails to PDF with Attachments Using DataVare Software:

Given the limitations of the manual method, an automated solution named the DataVare PST to PDF Converter Tool is recommended. This tool is capable of bulk-saving Outlook emails as PDF files without any risk of data loss. It also enables users to export and print Outlook emails along with attachments.

Moreover, the tool facilitates the migration of selective items from the Category section within Advanced Settings, including emails, calendars, contacts, notes, etc. Its simple and user-friendly interface ensures that even a novice user can save Outlook emails as PDFs with attachments without facing any difficulty.

Outlook Email Save as PDF - How-To for Windows OS Users:

• DataVare can be downloaded, installed, and opened. Using the home window, select "Add File".
• To load one or more PST files at once, choose "Select File" or "Search File."
• View emails and more data from Outlook PST files in the program, then select "Export."
• To save as a PDF with more parameters, select the PDF format and click "Advanced Settings".
• Browse the path to save the output PDF file and click on "Export" to save Outlook emails in PDF format.

Author's Suggestion:

PDF is the standard file format for saving crucial data, providing easy access from anywhere. Many users want to know how to save Outlook emails as PDFs with attachments, but manual conversion poses various challenges. Considering user requirements, an automated tool is suggested here – one of the best solutions for bulk-saving emails from Outlook in PDF format.

Frequently Asked Questions:

Q1. How to save multiple Outlook emails as PDFs with attachments?

Follow these steps:

• Start the software and add one or more PST files.
• Preview Outlook emails with attachments.
• Choose PDF as the destination file type.
• Select "Export" to save Outlook emails as PDF with attachments.

Q2. Can I save Outlook email attachments to a PDF file using the manual method?

Absolutely No Outlook to PDF Converter Software is required in order to preserve Outlook emails with attachments.

Q3. Which is the best way to save Outlook 2016 emails to PDF in bulk?

If you have to process a bulk number of Outlook PST emails, the suggested software is the best choice, as the manual technique will be time-consuming and tedious.