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Remote Workforce Management Tools And HR Services

Simplifying Remote Workforce Management with Latest Tools and Services

By Shubhesh OjhaPublished about a month ago 4 min read
Remote Workforce Management Tools And HR Services
Photo by Goran Ivos on Unsplash

Global workforce management has seen multiple discoveries when it comes to newer technologies. Organizations interested in international expansion utilize numerous tools to manage their global remote teams effectively.

The effects of the advancement in technologies have also elevated digital nomadism and remote work. This has elevated remote work, subsequently increasing the complexity of managing the workforce. As a result, let’s look into some tools and technologies that could ease the overall managerial process of remote teams.

In this article, we’ll learn about numerous tools and techs that assist organizations in managing a vibrant remote workforce.

Remote Workforce Management Tools

Multiple organizations are hiring remote employees to capitalize on their skills and expertise. Countries have also adjusted themselves to provide ease in remote working.

However, managing a remote workforce, let alone a global one, is arduous. Organizations face issues in scheduling, employee engagement, project timelines, etc. Hence, here’s a list of tools and techs that could make this easier:

Communication Tools

We know how communication is a major aspect of increasing employee engagement. Additionally, effective communication leads to a rise in productivity and provides better results. Most organizations utilize the following tools to foster effective communication among their employees:

Slack:

A unified channel of communication for global remote teams. It is an alternative for messaging applications that integrate tools such as Trello or Google Driver.

Slack offers real-time communication for remote teams around the globe. Employees can share quick updates, easily reach out to their fellow employees, and form different channels with different team members using Slack.

Microsoft Teams:

A Microsoft 365 integrated platform that provides its users with ease of communication. Utilizing Microsoft Teams offers easy integration of other Microsoft 365 tools such as Word, Excel, PowerPoint, etc.

Employees can also form different channels with fellow employees for various projects, teams, etc. Hence, it provides an overall communication service to organizations.

Zoom:

A video-conferencing platform that eases the path of remote workforce communication. Employees can use Zoom to set up meetings to learn about project updates, catch up with tasks, or provide insights. Video conferencing is a great way to increase collaboration amongst employees from different regions.

Project Management Tools

We understand how remote teams primarily focus on completing different projects and meeting their deadlines. Handling numerous tasks creates confusion and can decrease productivity and misaligned project timelines. As a result, here’s a list of tools that you can utilize for effective project management, ensuring on-time completion:

Trello: Managing projects couldn’t have been made more accessible while utilizing Trello. Trello is a simple, easy-to-use collaboration tool that uses boards, cards, and lists to manage tasks. It lists due dates, primary goals, and upcoming tasks to enhance the visualization of functions.

Asana: Another effective and efficient tool for managing a remote workforce. Asana provides Kanban boards with listed tasks and goals, making it easier for employees to focus on specific tasks. It’s ideal for an agile workforce that has to manage multiple tasks alongside each other.

Time Management Tools

Working remotely often saves an ample amount of time. However, managing your time efficiently around multiple tasks might get confusing. Worry not; numerous time management tools can assist you in your endeavor.

Clockify: A time-tracking software that makes it easier for users to track work hours across different projects. Organizations can utilize Clockify from anywhere around the globe while ensuring productivity and calculating employee attendance.

RescueTime: Wondering where you’re losing your precious time during different tasks? Well, RescueTime is here for you. It tracks your time across all your tasks or projects and provides multiple insights. You can track where you’ve been spending more time and areas where you can be more productive.

Productivity Tools

Organizations utilize multiple tools to elevate the productivity of their remote workforce team. These tools help increase overall efficiency by decreasing the time to complete tasks or projects. Here are a few of those tools:

Notion: Notion is an all-in-one platform where organizations upload their knowledge bank. Employees from different departments can access the organization’s overall process database. With Notion, companies can also utilize features like note-taking or task management.

Grammarly: An excellent tool that assists in writing proficient content with correct grammar. Whether an article or a simple caption, Grammarly helps employees by correcting their grammar and other mistakes. Most organizations suggest their employees utilize this tool to avoid errors while writing content for their website.

Remote Workforce Management: HR Services

Apart from various tools that come in handy, there are multiple HR services that businesses consider to manage their remote workforce effectively. Let’s look into some of them:

Payroll Outsourcing

Managing the payroll of numerous employees takes plenty of time. Furthermore, the possibility of errors is also high, which could lead to fines, penalties, or a decrease in the employer’s reputation.

As a result, businesses opt for payroll services where experts handle the overall payroll process. This also allows the employees to focus on other core activities.

Employer of Record (EOR) services

Managing a global workforce with different remote teams is complex. The effects of various international laws and other labor laws (minimum wages, paid leaves, etc.) in different countries increase the complexity exponentially.

This is where an employer of record service comes into play. These service providers act as the legal employers and handle all the compliance issues, while some also handle payrolls.

Conclusion

Managing a remote workforce is essential to capitalize on global employees’ skill sets and expertise. However, numerous complexities come into play, like handling international projects, ensuring efficient communication, etc.

Multiple tools and technologies have emerged to make this easier. Organizations can utilize tools like Slack, Grammarly, Notion, etc., to enhance their remote workforce management.

In addition, businesses can opt for human resource services like payroll outsourcing or employer of record services to focus on their core activities without worrying about payroll or compliance alterations.

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