Reasons Why Your Company Needs To Use the Cloud

Sharing your business’s information between the members of your staff can be a complicated task. While doing this electronically between every computer in your facility is far simpler than exchanging documents, it can also be expensive and time consuming. Networking each system to a cloud server reduces the equipment you must have onsite as well as takes away the headache of maintaining it all. Here are some reasons that you should consider using the cloud in your company.

Able To Add and Reduce To Reflect Your Company

When your company experiences exponential growth, you will need to purchase, install, and maintain new servers to house the information your employees need as well as store what they produce on their own. When you set up your staff on a cloud server, you will be able to add and remove new users with little additional expense to your organization. This frees up your budget to invest in other items that they will need such as desks, chairs, and storage for their paper files. This also means that there will be fewer units taking up space in your facility, which draws on the electricity and increases your utility costs. When you determine which cloud program to work with, research what the cost difference is between each level as they relate to the number of members utilizing the service. Plan for the future by choosing a plan that allows you to add more people to it instead of having to renegotiate with your service provider when your business grows.

Staff Can Work From Anywhere

In times like these as the world battles against the COVID-19 virus, giving your staff the opportunity to work from home protects them from getting sick by keeping them apart from others. However, this can be a complicated feat if you depend on servers to share the information that they need to complete their tasks. The benefit of what is public cloud is that your employees can log in and access the company’s shared data to do their work whether they are at their desks in the office or at their kitchen table in their house. Once they are given the credentials that you provide to them to access the cloud, they can log in and get what they need to do their job. You can also install company programs for them to utilize instead of having them download this software onto their personal systems. It also gives them the opportunity to summon proposals and other key pieces of data to present when they are on location with a client. If your facility ever has to shut down, you will be able to keep your company running with cloud servers.

Less Expensive

Buying individual pieces of equipment for each employee in your company can get expensive quickly. There are also additional costs on your utility bill to power it all. To keep you vital data safe from hackers and those wanting to corrupt it, you also must purchase anti-virus and anti-malware software for every computer then hire someone to install it all. That same person must be paid to service your machines if they do break down or information is compromised. Utilizing a cloud server can reduce your costs substantially by reducing the amount computers you must have onsite to facilitate your staff. You can do away with the towers that you have that network one person to the next as well as the extensive cabling you need to connect them. Having fewer computers means less draw on the electricity which will drop the amount you owe on your next invoice. You can also avoid buying additional programs to protect the data that you have. The cloud service you choose to work with will maintain that for you on their end.

More Secure For Less Cost

Purchasing the required software to prevent a cybersecurity attack on your business can get costly. Contracting with a cloud service leaves the responsibility of protecting your important data on them. The provider installs their own anti-virus and anti-malware across all their servers and updates it regularly. They ensure that each piece of equipment in their facility is secure. They have employees that are well versed in the latest attacks on programs and how to stop them. If an incident were to happen, they are also knowledgeable how to research what happened and to restore the data that was lost in the attack. When choosing a server, investigate what methods they use and the experience and certifications of their staff. Choose one that you feel has the level of security that you want for your company. Also, be aware that even though your information is on their cloud, you will still need a firewall on each system in your business to take care of the information kept in house.

Staff Can Network With Each Other

For years, co-workers shared information on projects that they collaborated on by handing them paper documents or emailing what they were working on with everyone else in their group. With the cloud, they can exchange information while still at their computer. This can be beneficial if they are away from the office and need to work together on something. If your employees are working from home during the pandemic, they can upload what they have done into the cloud server and allow the others that need it to access it. Enforce that each of your employees are using a VPN or firewall on their home systems as they submit what they have to the cloud server to prevent corruption of the data before it gets there. Consult the company that hosts your cloud to see what the procedures are that your staff should follow to use this service then pass those guidelines along to them so that they share their information safely with each other.

Data Is Always Safe

At the facility where your cloud service is hosted, the equipment is monitored around the clock to ensure that it is functional and storing the information inside it to the best of its capability. The data on each machine is cloned onto another as well to be certain that it is intact at all times when your employees need it. Those that work at the cloud provider are educated and certified on the latest updates and security measures so that your files are secure and safe. When a server must be repaired or replaced, they are careful to copy what is on it and install it onto another before it is shut down. They also will instruct you on how to upload and download the data from their systems, then assist you as you pass that knowledge onto your own employees. Many cloud services also find ways to reduce their own carbon footprint on the planet by keeping their facilities at the correct temperature for optimal performance but not too cold to overuse their central air systems. Having a means for your company to collaborate on a project or to exchange information is vital for your success. Using a cloud server can let this happen at the comfort of their desks or homes. They can team up on projects safely and work remotely by uploading and downloading their data to an offsite provider, freeing up space on both their systems and your facility.