How to brief an event photographer for your conference

by Simon W 4 months ago in how to

We bring you the top tips for getting the best corporate photography for awards nights and conferences

How to brief an event photographer for your conference
Photo by Product School on Unsplash

Making sure that your whole team have their event day brief, makes sure that your whole team is on the same page. When diving we say ‘ Plan the Dive, Dive the Plan’. Similarly for photographing events we could say ‘Plan the Photography, Photograph the Plan’.

Fully briefing the corporate event photographer who is probably going to be a vital piece of the day is time will spent, although this may not be apparent during the pre event planning itself but will certainly be revealed once the event starts and the photographer starts to add sensational images from the conference to you dropbox so that you can start adding them to your social media feeds.

This is actually why a precise and quality brief will empower the event organiser to be given the photographs they have envisioned and sought after.

To begin with, have a go at booking your corporate event photographers as far ahead of time of the occasion as could be allowed so there is adequate time for the coordinator and professional photography and video team to have in depth discussions about past event photography experiences and their thoughts and needs for the upcoming occasion.

Most expert photographers love to get a thought of what is arranged and how best they can arrange the photos for it, which is where a professional photographer's brief comes in useful. You'll see that an accomplished photography team will almost certainly make recommendations for how to best document your occasion with photography and for the most extreme effect, just as to offer alternatives on unusual angles to keep the pictures new and intriguing.

Discover the aspects that are more often beyond reach to every other attendee that the event photographer can access for an all the more fascinating angles which you can use to promote the event in future years. For instance, shots from the AV room high up in the venue can look incredible, particularly if there is a blending work area or different camera pictures on screens. Shots from the back of the stage watching out towards the group of spectators while there is a speaker in real life or if there is some crowd interest can look fun when shot with a wide point focal point. It's a point the agents when get the chance to see with their own eyes so it makes things additionally intriguing for everybody, including one years from now potential representatives!

Offer your photographer some sort of direction on suitable clothing for the meeting. Of course, they will work, and occasionally may sit on the floor to get a shot, but also need to be prepatred to deal with CEOs and VIP speakers. At that point you'll need them reasonably dressed to have the option to manage everybody they need to without embarassment or offending anybody.

Photographers are a famously scruffy pack, however on the off chance that you need to add a look of polish to your staff and furthermore make a sentiment of demonstrable skill in the work they do then determine a clothing standard. Plain dark long pants, for example, chinos or dress jeans function admirably when combined with a dark shirt or polo shirt as it's nonpartisan and clarifies that this individual is working, yet additionally isn't also diverting in a diminished assembly room or when there are TV cameras recording the occasion. Trust me on this tip - it is anything but an incredible look when a professional photographer goes up to a corporate occasion wearing pants!

Gatherings and conferences can be long days and what number of photographs do you truly need of one speaker? Limit your photographers time on site - you’ll get a better result from a short and sharp booking!

This empowers the professional photographer to be in the space for the initial 5-10 minutes before proceeding the start time to shoot something different, and for the most part gives the speaker a chance to loosen up before the delegates arrive. With a 12+ hour day, picture takers additionally need to rest between conference sessions so ensure to factor this into their schedule.

As with all large events, a degree of flexibility should be afforded by the photographer for certain seminars or awards ceremonies running late and causing them to stay later than planned.

The detail for a large event is in the planning stages, so if plenty of effort is made early on, the day of the event should be stress free!

how to
Simon W
Simon W
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Simon W

A Melbourne photographer with a love of events, Australia, dogs and photography.

See all posts by Simon W